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Library Services & Borrowing Materials

  ILL Policy

Interlibrary Loan Policy

  • Interlibrary Loan Service
    Interlibrary Loan (ILL) allows patrons to obtain items not owned by the Dayton Metro Library (DML) from other libraries around the country. Patrons are limited to 10 requests at a time (including active, received, on hold, checked out, etc.) Delivery time varies from a few days up to 2 weeks or more, depending upon availability. Most items can be sent to a local library branch for pick up.

  • Patron Eligibility
    Patrons with an active DML card, $10.00 or less in fees and no overdue ILL items are eligible for ILL services. However, teacher's classroom cards, homebound cards, Miami County library cards and juvenile cards cannot be used for ILL requests.

  • Items that can be Requested
    You may request books (print only), audio-visual items, electronic documents, photocopies of magazine or newspaper articles and microfilms.

  • Cost
    Most ILL items are free. DML interlibrary loan staff will attempt to borrow items from libraries that do not charge us fees. Some items may require a fee. If you are willing to pay a fee, we ask the maximum amount you wish to pay and charge you for the material. You are responsible for all charges levied by the lending library. You pay for your items when you pick them up.

  • Placing a Request
    You may place an ILL request on our website with our Interlibrary Loan Form, you may also call us at 937.463.2665, or you may place an ILL request in person at any DML location.

  • Check Out Time
    All ILL items will be checked out for 21 days and might be eligible for one 2 week renewal subject to the approval of the lending library. Items may be returned to any DML branch. Photocopies and electronic documents can be kept by the patron. All microfilm and items that the lending library designates as "in library use only" will be kept at the Library for 3 weeks for the patron to view on site.

  • Renewing
    Call one week before the ILL item is due at 937.463.2665 and ask for an interlibrary loan renewal. We will contact the lending library for their approval and notify you if your renewal is approved.

  • Items that are Late, Lost, or Stolen
    ILL late fines are $.10 per day per item with a maximum of $5.00. Contact us immediately if your material is lost or stolen. You are financially responsible for lost or stolen items. If you return an item to us through the mail and the item is lost, you are responsible for the item. We will contact the lending library, and they will notify us of the cost of replacing the item.


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