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Public Records Request, Retention and Disposition Policy

  1. POLICY
    It is the policy of the Dayton Metro Library to adhere to Ohio’s Public Records Act. The Dayton Metro Library will prepare for prompt inspection of its public records in response to requests. Upon request, the Dayton Metro Library will provide copies of public records within a reasonable time period. It is also the policy of the Dayton Metro Library to establish procedures and schedules for the review and disposal of public records.
  2. REGULATIONS
    1. In accordance with Ohio Revised Code Section 149.351 and applicable judicial decisions, records are defined as any item that (i) contains information stored on a fixed medium (such as paper, electronic–including but not limited to email–and other formats); (ii) is created or received by, or sent under the jurisdiction of a public office and (iii) documents the organization, functions, policies, decisions, procedures, operations or other activities of the office.
    2. Public records are open to the public unless they are specifically exempt from disclosure under Ohio Revised Code Section 149.432 covering Library patron records, under Ohio Revised Code Section 149.433 covering security and infrastructure records, or other records explicitly exempt in Ohio Revised Code Section 149.43.
    3. A records commission will administer proper retention and disposition of public records under provision pursuant to Ohio Revised Code Sections 121.22 and 149.411.

(Policy AD 108) Last Reviewed / Revised: 09/01/2017

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