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Access to the Internet on Library Computers

Introduction

All branches of the Dayton Metro Library offer public access to the Internet through a project called OPLIN. Through OPLIN we are able to offer free access to a number of premium database and information services including the full text of magazine and newspaper articles, encyclopedias, atlases and other reference materials. Due to licensing restrictions access to some of these premium resources is only available from computers located in the library.

Access to the Internet from machines located in the library is free although there will be a charge for printing. Time limits may also be imposed if demand warrants.

Before using library computers to access the Internet, please read the following documents. Printed copies are available in the help packets we have prepared for you. Parents of children and young adults are particularly encouraged to read documents we have prepared for you.


Public Internet Usage Policy

Guidelines for use of Library Owned Computers

The following guidelines are provided to assist all patrons of the Library. The Library provides access to the Internet, word processing, spreadsheet, presentation and other productivity software at no charge to the user from computers available at the Library. Patrons are encouraged to ask for assistance, however, staff trained on the use of the Internet service may not always be available during library hours of operation.

Before using the Library's Internet service, patrons must read and agree to abide by the policies and procedures of the library as set forth in the Dayton Metro Library Internet Safety and Acceptable Use Policy and these guidelines.

Guidelines may vary slightly at each library location depending on physical constraints, number of workstations available, and the amount of use by the public.

Patrons agree to abide by the following guidelines when using the library's internet service:

  • In consideration of other library users, VIEWING OF SEXUALLY EXPLICIT SITES IS PROHIBITED BY LIBRARY BOARD POLICY.
  • The Internet computers are available, subject to periodic maintenance, during the library's normal hours of operation.
  • Use of the Internet computers is on a "first come, first served" basis. Patrons are required to sign up to use a computer for Internet access. Library cards and guest logons are used to reserve computers, to maintain computer sessions and to track printing from computers. No record is kept connecting library card numbers to web sites visited. The PC Reservation system does not retain individual information about signups past the day the reservation is made.
  • Users may sign up for only one session at a time. Internet sessions may be of limited time if others are waiting. Users must leave the assigned computer at the end of the session. Session extensions may be granted when no one is signed up for that computer and extended time will be included in calculations for an individual's allotted time for the day.
  • Users will respect the privacy of other users, and will refrain from attempting to view or read material being used by others.
  • The Library will not be held liable for damages to personal data and removable media. Despite the Library's attempt to protect users from viruses, please be advised that complete protection is not possible.
  • There is a printing charge. The Library does not charge for printing library catalog holdings and personal account information.
  • The Library will not create or maintain electronic mail or chat-room accounts for patrons.
  • Popular web-based e-mail and chat-oriented services may be accessed using Library computers, however, the display of sexually explicit imagery is prohibited.
  • Only authorized library employees are permitted to install software on library computers. Downloading of files from public access computers may be done on removable media only. Diskettes and CDs may be purchased at the library for a minimal charge.
  • Use of any computer is for LEGAL purposes only. Use of the workstation for any ILLEGAL purposes including software piracy and copyright violations is NOT permitted.
  • Use of any library computer for any activity that is deliberately offensive, or creates an intimidating or hostile environment is prohibited.
  • Use of any library computer for unsolicited advertising, chain letters, spreading of viruses and/or any other practice that interferes with the use by others is prohibited.
  • Any efforts to bypass the security of the Library's computer network, hacking, and/or other misuse of the Library's Internet computers is prohibited.

Compliance

Library patrons who fail to abide by the Library's Internet Safety and Acceptable Use Policy and the above Guidelines are in violation of the Library's posted Rules of Conduct. Failure to comply with these guidelines will result in loss of Internet service and in extreme or repeated cases may result in the loss of other library privileges.

Revised Policy Adopted by the Board March 15, 2006

Internet Safety & Acceptable Use Policy

In support of the Library's Mission, "...to connect our community to the broadest range of information and thought..." the Dayton Metro Library provides access to on-line information resources for use by patrons and staff. In addition to locally created content and information purchased or leased from commercial providers, the Library promotes and supports access to the Internet by all. The Library supports access through computers it provides in the Library, through training classes and through staff assistance.

The Internet provides a wealth of unique and valuable content that meets the varied interests and needs of our community. The Internet also provides unique mechanisms for manipulating and sharing information and thought. The Internet is an essential tool for completing the Library's mission. However, this new medium provides risks and challenges. The currency and accuracy of information obtained over the Internet may be suspect and all users need to use caution. In addition some information on the Internet, particularly explicitly sexual imagery, is inappropriate for viewing in a public library.

Board policy on the use of filters.

Providing access to the Internet presents a dilemma for the Dayton Metro Library. On one hand, the Library has upheld a commitment to the free flow of ideas and support of First Amendment rights of library users by offering the widest range of information resources possible through a documented selection process. On the other hand, the Library's tradition of selection is voided by the openness of the Internet. The Dayton Metro Library Board has adopted a policy of filtering library computers but with an understanding that the use of filters can only serve as an initial screen to alert users of material that may be inappropriate in a library setting or for some library users. The Board recognizes that ultimately the appropriateness of online content needs to be determined locally.

In compliance with the requirements of the Children's Internet Protection Act (CIPA), which requires public libraries to use a technology protection measure, the Board has authorized the use of content filtering software on all library owned computers with direct access to the Internet. This policy's intent is to prohibit the intentional viewing of sexually explicit imagery, including "visual depictions that are (a) obscene; (b) child pornography; or (c) harmful to children" as defined by CIPA.

The Board recognizes that technology protection measures can only filter an approximation of the scope of content outlined by CIPA and this policy. Technology protection measures fail to block some visual depictions that could be deemed obscene, child pornography or harmful to children. In addition, all technology protection measures will block some materials that are appropriate for use within the library and beyond the scope of filtering intended by CIPA and this policy.

In recognizing the deficiency of such technologies and in compliance with the United States Supreme Court requirement that filters may be employed in public libraries if there is a mechanism to disable the filter for adults without significant delay, a filter bypass feature is available to adult patrons. Any adult patron, 18 years of age and over, may elect to bypass the filter by entering his/her library card number. With the filter disabled the adult patron may assess the appropriateness of the blocked material. No record of patrons who disable the filter will be recorded or maintained. Minors may request to have a filter disabled for bona fide research or other lawful uses, but may not use the card number of an adult to directly disable the filter. No library patron, regardless of age, is to disable the filter with the intention of viewing visual depictions prohibited by this policy.

Disclaimer

The Library Board understands that technology protection measures a re not perfect. No filtering software product on the market today is 100% effective in blocking every sexually explicit Internet site since new ones are added every day from all over the world. The Board cannot guarantee that sexually explicit material will not get past the filter or that there will not be other sites to which another patron or a parent might object. Parental Responsibility

As with books and other materials available at the Library, guidance of a child's access to the Internet and the information available is the responsibility of the parent, legal guardian or caregiver. Parents are encouraged to work with their children to develop acceptable rules for Internet use in the library and at home.

The Board has special concerns about the use of the Internet by children and cautions parents to take special steps to ensure the safety of their children when using the Internet in the Library and elsewhere:

    • Filtering products are particularly unsuited for protecting the safety and security of minors when using electronic mail, chat rooms, and other forms of direct electronic communications.
    • Filtering products are less successful in restricting access to materials harmful to minors.

    • All Internet users must take precautions to prevent the unauthorized disclosure, use, and dissemination of personal identification information, particularly of minors.

Incorporated into this Internet Safety Policy are the Dayton Metro Library's Guidelines for Use of Library Owned Computers that governs Internet access on library computers, including restrictions regarding the use of email and chat.

Revised Policy Adopted by the Board September 15, 2004

 


 Internet Access Policy Adopted by the Board of Trustees

Internet Safety & Acceptable Use Policy

In support of the Library's Mission, "...to connect our community to the broadest range of information and thought..." the Dayton Metro Library provides access to on-line information resources for use by patrons and staff. In addition to locally created content and information purchased or leased from commercial providers, the Library promotes and supports access to the Internet by all. The Library supports access through computers it provides in the Library, through training classes and through staff assistance.

The Internet provides a wealth of unique and valuable content that meets the varied interests and needs of our community. The Internet also provides unique mechanisms for manipulating and sharing information and thought. The Internet is an essential tool for completing the Library's mission. However, this new medium provides risks and challenges. The currency and accuracy of information obtained over the Internet may be suspect and all users need to use caution. In addition some information on the Internet, particularly explicitly sexual imagery, is inappropriate for viewing in a public library.

Board policy on the use of filters.

Providing access to the Internet presents a dilemma for the Dayton Metro Library. On one hand, the Library has upheld a commitment to the free flow of ideas and support of First Amendment rights of library users by offering the widest range of information resources possible through a documented selection process. On the other hand, the Library's tradition of selection is voided by the openness of the Internet. The Dayton Metro Library Board has adopted a policy of filtering library computers but with an understanding that the use of filters can only serve as an initial screen to alert users of material that may be inappropriate in a library setting or for some library users. The Board recognizes that ultimately the appropriateness of online content needs to be determined locally.

In compliance with the requirements of the Children's Internet Protection Act (CIPA), which requires public libraries to use a technology protection measure, the Board has authorized the use of content filtering software on all library owned computers with direct access to the Internet. This policy's intent is to prohibit the intentional viewing of sexually explicit imagery, including "visual depictions that are (a) obscene; (b) child pornography; or (c) harmful to children" as defined by CIPA.

The Board recognizes that technology protection measures can only filter an approximation of the scope of content outlined by CIPA and this policy. Technology protection measures fail to block some visual depictions that could be deemed obscene, child pornography or harmful to children. In addition, all technology protection measures will block some materials that are appropriate for use within the library and beyond the scope of filtering intended by CIPA and this policy.

In recognizing the deficiency of such technologies and in compliance with the United States Supreme Court requirement that filters may be employed in public libraries if there is a mechanism to disable the filter for adults without significant delay, a filter bypass feature is available to adult patrons. Any adult patron, 18 years of age and over, may elect to bypass the filter by entering his/her library card number. With the filter disabled the adult patron may assess the appropriateness of the blocked material. No record of patrons who disable the filter will be recorded or maintained. Minors may request to have a filter disabled for bona fide research or other lawful uses, but may not use the card number of an adult to directly disable the filter. No library patron, regardless of age, is to disable the filter with the intention of viewing visual depictions prohibited by this policy.

Disclaimer

The Library Board understands that technology protection measures a re not perfect. No filtering software product on the market today is 100% effective in blocking every sexually explicit Internet site since new ones are added every day from all over the world. The Board cannot guarantee that sexually explicit material will not get past the filter or that there will not be other sites to which another patron or a parent might object. Parental Responsibility

As with books and other materials available at the Library, guidance of a child's access to the Internet and the information available is the responsibility of the parent, legal guardian or caregiver. Parents are encouraged to work with their children to develop acceptable rules for Internet use in the library and at home.

The Board has special concerns about the use of the Internet by children and cautions parents to take special steps to ensure the safety of their children when using the Internet in the Library and elsewhere:

    • Filtering products are particularly unsuited for protecting the safety and security of minors when using electronic mail, chat rooms, and other forms of direct electronic communications.
    • Filtering products are less successful in restricting access to materials harmful to minors.

    • All Internet users must take precautions to prevent the unauthorized disclosure, use, and dissemination of personal identification information, particularly of minors.

Incorporated into this Internet Safety Policy are the Dayton Metro Library's Guidelines for Use of Library Owned Computers that governs Internet access on library computers, including restrictions regarding the use of email and chat.

Revised Policy Adopted by the Board September 15, 2004

 


 Guidelines for Using the Internet from Library Computers

Guidelines for use of Library Owned Computers

The following guidelines are provided to assist all patrons of the Library. The Library provides access to the Internet, word processing, spreadsheet, presentation and other productivity software at no charge to the user from computers available at the Library. Patrons are encouraged to ask for assistance, however, staff trained on the use of the Internet service may not always be available during library hours of operation.

Before using the Library's Internet service, patrons must read and agree to abide by the policies and procedures of the library as set forth in the Dayton Metro Library Internet Safety and Acceptable Use Policy and these guidelines.

Guidelines may vary slightly at each library location depending on physical constraints, number of workstations available, and the amount of use by the public.

Patrons agree to abide by the following guidelines when using the library's internet service:

  • In consideration of other library users, VIEWING OF SEXUALLY EXPLICIT SITES IS PROHIBITED BY LIBRARY BOARD POLICY.
  • The Internet computers are available, subject to periodic maintenance, during the library's normal hours of operation.
  • Use of the Internet computers is on a "first come, first served" basis. Patrons are required to sign up to use a computer for Internet access. Library cards and guest logons are used to reserve computers, to maintain computer sessions and to track printing from computers. No record is kept connecting library card numbers to web sites visited. The PC Reservation system does not retain individual information about signups past the day the reservation is made.
  • Users may sign up for only one session at a time. Internet sessions may be of limited time if others are waiting. Users must leave the assigned computer at the end of the session. Session extensions may be granted when no one is signed up for that computer and extended time will be included in calculations for an individual's allotted time for the day.
  • Users will respect the privacy of other users, and will refrain from attempting to view or read material being used by others.
  • The Library will not be held liable for damages to personal data and removable media. Despite the Library's attempt to protect users from viruses, please be advised that complete protection is not possible.
  • There is a printing charge. The Library does not charge for printing library catalog holdings and personal account information.
  • The Library will not create or maintain electronic mail or chat-room accounts for patrons.
  • Popular web-based e-mail and chat-oriented services may be accessed using Library computers, however, the display of sexually explicit imagery is prohibited.
  • Only authorized library employees are permitted to install software on library computers. Downloading of files from public access computers may be done on removable media only. Diskettes and CDs may be purchased at the library for a minimal charge.
  • Use of any computer is for LEGAL purposes only. Use of the workstation for any ILLEGAL purposes including software piracy and copyright violations is NOT permitted.
  • Use of any library computer for any activity that is deliberately offensive, or creates an intimidating or hostile environment is prohibited.
  • Use of any library computer for unsolicited advertising, chain letters, spreading of viruses and/or any other practice that interferes with the use by others is prohibited.
  • Any efforts to bypass the security of the Library's computer network, hacking, and/or other misuse of the Library's Internet computers is prohibited.

Compliance

Library patrons who fail to abide by the Library's Internet Safety and Acceptable Use Policy and the above Guidelines are in violation of the Library's posted Rules of Conduct. Failure to comply with these guidelines will result in loss of Internet service and in extreme or repeated cases may result in the loss of other library privileges.

Revised Policy Adopted by the Board March 15, 2006

 


Child Safety on the Information Superhighway

Whatever it's called, millions of people are now connecting their personal computers to telephone lines so that they can "go online." Traditionally, online services have been oriented towards adults, but that's changing. An increasing number of schools are going online and, in many homes, children are logging on to commercial services, private bulletin boards, and the Internet. As a parent you need to understand the nature of these systems.

    • Online services are maintained by commercial, self- regulated businesses that may screen or provide editorial/user controls, when possible, of the material contained on their systems.

    • Computer Bulletin Boards, called BBS systems, can be operated by individuals, businesses, or organizations. The material presented is usually theme oriented offering information on hobbies and interests. While there are BBS systems that feature "adult" oriented material, most attempt to limit minors from accessing the information contained in those systems.

    • The Internet, a global "network of networks," is not governed by any entity. This leaves no limits or checks on the kind of information that is maintained by and accessible to Internet users.

The Benefits of the Information Highway

The vast array of services that you currently find online is constantly growing. Reference information such as news, weather, sports, stock quotes, movie reviews, encyclopedias, and airline fares are readily available online. Users can conduct transactions such as trading stocks, making travel reservations, banking, and shopping online. Millions of people communicate through electronic mail (E-mail) with family and friends around the world and others use the public message boards to make new friends who share common interests. As an educational and entertainment tool users can learn about virtually any topic, take a college course, or play an endless number of computer games with other users or against the computer itself. User "computing" is enhanced by accessing online thousands of shareware and free public domain software titles.

Most people who use online services have mainly positive experiences. But, like any endeavor - traveling, cooking, or attending school - there are some risks. The online world, like the rest of society, is made up of a wide array of people. Most are decent and respectful, but some may be rude, obnoxious, insulting or even mean and exploitative.

Children and teenagers get a lot of benefit from being online, but they can also be targets of crime and exploitation in this as in any other environment. Trusting, curious, and anxious to explore this new world and the relationships it brings, children and teenagers need parental supervision and common sense advice on how to be sure that their experiences in "cyberspace" are happy, healthy, and productive.

Putting the Issue in Perspective

Although there have been some highly publicized cases of abuse involving computers, reported cases are relatively infrequent. Of course, like most crimes against children, many cases go unreported, especially if the child is engaged in an activity that he or she does not want to discuss with a parent. The fact that crimes are being committed online, however, is not a reason to avoid using these services. To tell children to stop using these services would be like telling them to forgo attending college because students are sometimes victimized on campus. A better strategy would be for children to learn how to be "street smart" in order to better safeguard themselves in any potentially dangerous situation.

What Are the Risks?

There are a few risks for children who use online services. Teenagers are particularly at risk because they often use the computer unsupervised and because they are more likely than younger children to participate in online discussions regarding companionship, relationships, or sexual activity. Some risks are:

    • Exposure to Inappropriate Material One risk is that a child may be exposed to inappropriate material of a sexual or violent nature.
    • Physical Molestation Another risk is that, while online, a child might provide information or arrange an encounter that could risk his or her safety or the safety of other family members. In a few cases, pedophiles have used online services and bulletin boards to gain a child's confidence and then arrange a face- to-face meeting.

    • Harassment A third risk is that a child might encounter E-mail or bulletin board messages that are harassing, demeaning, or belligerent.

How Parents Can Reduce the Risks

To help restrict your child's access to discussions, forums, or bulletin boards that contain inappropriate material, whether textual or graphic, many of the commercial online services and some private bulletin boards have systems in place for parents to block out parts of the service they feel are inappropriate for their children. If you are concerned, you should contact the service via telephone or E- mail to find out how you can add these restrictions to any accounts that your children can access.

The Internet and some private bulletin boards contain areas designed specifically for adults who wish to post, view, or read sexually explicit material. Most private bulletin board operators who post such material limit access to people who attest that they are adults but, like any other safeguards, be aware that there are always going to be cases where adults fail to enforce them or children find ways around them.

The best way to assure that your children are having positive online experiences is to stay in touch with what they are doing. One way to do this is to spend time with your children while they're online. Have them show you what they do and ask them to teach you how to access the services.

While children and teenagers need a certain amount of privacy, they also need parental involvement and supervision in their daily lives. The same general parenting skills that apply to the "real world" also apply while online.

If you have cause for concern about your children's online activities, talk to them. Also seek out the advice and counsel of other computer users in your area and become familiar with literature on these systems. Open communication with your children, utilization of such computer resources, and getting online yourself will help you obtain the full benefits of these systems and alert you to any potential problem that may occur with their use. Guidelines for Parents

By taking responsibility for your children's online computer use, parents can greatly minimize any potential risks of being online. Make it a family rule to:

    • Never give out identifying information (home address, school name, or telephone number) in a public message such as chat or bulletin boards, and be sure you're dealing with someone that both you and your child know and trust before giving it out via E-mail. Think carefully before revealing any personal information such as age, marital status, or financial information. Consider using a pseudonym or unlisting your child's name if your service allows it.
    • Get to know the services your child uses. If you don't know how to log on, get your child to show you. Find out what types of information it offers and whether there are ways for parents to block out objectionable material.
    • Never allow a child to arrange a face-to-face meeting with another computer user without parental permission. If a meeting is arranged, make the first one in a public spot, and be sure to accompany your child.
    • Never respond to messages or bulletin board items that are suggestive, obscene, belligerent, threatening, or make you feel uncomfortable. Encourage your children to tell you if they encounter such messages. If you or your child receives a message that is harassing, of a sexual nature, or threatening, forward a copy of the message to your service provider and ask for their assistance.

      Should you become aware of the transmission, use, or viewing of child pornography while online, immediately report this to the National Center for Missing and Exploited Children by calling 1-800-843-5678. You should also notify your online service.

    • Remember that people online may not be who they seem. Because you can't see or even hear the person it would be easy for someone to misrepresent him- or herself. Thus, someone indicating that "she" is a "12-year-old girl" could in reality be a 40-year-old man.
    • Remember that everything you read online may not be true. Any offer that's "too good to be true" probably is. Be very careful about any offers that involve your coming to a meeting or having someone visit your house.
    • Set reasonable rules and guidelines for computer use by your children (see "My Rules for Online Safety" on last page as sample). Discuss these rules and post them near the computer as a reminder. Remember to monitor their compliance with these rules, especially when it comes to the amount of time your children spend on the computer. A child or teenager's excessive use of online services or bulletin boards, especially late at night, may be a clue that there is a potential problem. Remember that personal computers and online services should not be used as electronic babysitters.


Be sure to make this a family activity. Consider keeping the computer in a family room rather than the child's bedroom. Get to know their "online friends" just as you get to know all of their other friends.

This brochure was written by Lawrence J. Magid, a syndicated columnist for the Los Angeles Times, who is author of Cruising Online: Larry Magid's Guide to the New Digital Highway (Random House, 1994) and The Little PC Book (Peachpit Press, 1993).

Child Safety on the Information Highway was jointly produced by the National Center for Missing and Exploited Children and the Interactive Services Association (8403 Colesville Road, Suite 865, Silver Spring, MD 20910).

This brochure was made possible by the generous sponsorship of: America Online, CompuServe, Delphi Internet, e-World, GEnie, Interchange Online Network, and Prodigy Service.

My Rules for Online Safety

  • I will not give out personal information such as my address, telephone number, parents' work address/telephone number, or the name and location of my school without my parents' permission.
  • I will tell my parents right away if I come across any information that makes me feel uncomfortable.
  • I will never agree to get together with someone I "meet" online without first checking with my parents. If my parents agree to the meeting, I will be sure that it is in a public place and bring my mother or father along.
  • I will never send a person my picture or anything else without first checking with my parents.
  • I will not respond to any messages that are mean or in any way make me feel uncomfortable. It is not my fault if I get a message like that. If I do I will tell my parents right away so that they can contact the online service.
  • I will talk with my parents so that we can set up rules for going online. We will decide upon the time of day that I can be online, the length of time I can be online, and appropriate areas for me to visit. I will not access other areas or break these rules without their permission.

For further information on child safety, please call the National Center for Missing and Exploited Children at 1-800-THE-LOST (1-800-843-5678).

 


 Disclaimer

Internet / Ohio Public Library Information Network Use

Library patrons using the equipment and facilities of the Dayton and Montgomery County Public Library to access the Internet and its available resources are cautioned that the networked information available via this service is not generated by the Library. The Dayton and Montgomery County Public Library, through the Ohio Public Library Information Network (OPLIN), provides access to reference databases of general and special periodical materials, reader's advisory services, homework centers to assist students with research assignments, and legislative, historical and archival materials and information. However, through the use of the Internet, a wide variety of information and material on virtually any subject is available.

Information available through this service is not warranted by the Library to be accurate, authoritative, factual or complete. The availability of networked information via this service does not constitute any endorsement or ratification of that information. The Library is not responsible for the content of networked information via this service. The use of this service to engage in any activity which constitutes violation of local, state and/or federal laws is strictly prohibited.

All users of this service agree to hold the Library harmless from any and all claims, losses, damages, obligations or liabilities, directly or indirectly relating to this service and/or the networked information available via this service, caused thereby or arising therefrom. In no event shall the Library have any liability for lost profits or for indirect, special, punitive or consequential damages or any laibility to any third party, even if the Library is so advised of the possibility of such damages.

Adopted by the Board 7/17/96

 

Collection Development Policy

Introduction

"The Dayton Metro Library connects our community to the broadest range of information and thought. We are the marketplace of the mind." (From the Library's Mission Statement, Appendix A)

To meet this service responsibility, the Board establishes a Collection Development Policy. This document defines a policy to guide library staff in the selection of materials. It also serves as a means to inform the public of the philosophy of selection and establishes a framework for continuous collection evaluation and improvement.

In addition to the Main Library, the Dayton Metro Library is served by twenty branch locations as part of an integrated system. The library system is a unified collection with an integrated computer catalog which allows a patron to see what is in the entire collection by checking the PAC (public access catalog) at any library. One library card can be used at all locations to borrow materials. Materials borrowed from one library branch can be returned to another, and library materials from any location may be delivered to another branch that is the most convenient for a patron to use.

The Board of Library Trustees and staff cooperate and communicate with other libraries in the area as well as community agencies, groups, and organizations with purposes and activities related to library objectives.

This document outlines the roles and responsibilities of the Board and staff in making decisions about library collections. It also examines the demographic and cultural context by which materials are added to the collection. The general philosophical basis for selection and support for the protection of intellectual freedom are included with specific guidelines for the purchase of various types of material for a diverse clientele.

PDF Icon

Download a PDF of the entire Collection Development Policy.
 

Legal Authority and Staff Responsibility for Selection

The governing body of the library is the Board of Trustees, consisting of seven members who serve without remuneration. The Montgomery County Board of Commissioners appoints four members, and the Judges of the Montgomery County Court of Common Pleas appoint three. Each serves for seven years with one Board member appointed annually. The Board sets library policy, appoints staff, acts on the budget recommended by the Executive Director, and is responsible to the public for library activities and services.

The Collection Development Policy is the document containing all of the policies of the Board relative to the collection development of materials. The policy can be amended only by the Board.

The Board delegates responsibility for collection development to the Executive Director who authorizes the Office of Collection Development to select materials. Collection development personnel are library professionals and are knowledgeable in their areas of selection.

The majority of the materials selection process is done on-line through vendor sites. These vendors provide thorough product descriptions which can include cover art, reviews, excerpts, pricing, format information, annotations, and sales or box office figures, all of which facilitate the selection process. Additional materials are selected from print catalogs and mailers, although these account for a small percentage of the total selection process. These items generally augment specialized interests and add to the overall breadth of the library collection. (Appendix B)

Most new book titles considered for purchase originate from weekly on-line lists available on library vendor sites. The Office of Collection Development develops profiles with library vendors concerning the kinds of materials which should be included in selection lists. Specific authors, publishers, series, review sources, formats, and publication dates are examples of parameters set by the Office of Collection Development for vendors to follow when formulating selection lists. Most new audio visual titles considered for purchase are also acquired on-line from library vendor sites without the benefit of vendor profiled lists. Staff members build these lists based on vendor catalogs and topical lists. Other items added to order lists on a weekly basis are patron requests for purchase, staff suggestions, high interest titles reviewed in popular media, and replacements of lost, worn, or high demand materials. The Office of Collection Development welcomes suggestions for purchase from all members of the library's community.

Collection Development staff work with pre-selection committees of librarians from throughout the library system. Depending on the media, committee members either note comments on titles under consideration on the on-line lists or attend a meeting where titles are discussed. Collection Development staff weigh the comments from the pre-selection committees against many other factors before making a final purchasing decision which includes the number of copies and location assignment. Agency profiles filled out by on-site librarians indicate the types and quantities of materials desired by that location. The circulation system provides usage statistics for all included titles. Selectors consult these statistics before purchasing a new edition or when purchasing more items on a subject or by a previously owned author. When applicable, staff research and compare the purchasing patterns of other similar sized libraries. Budget constraints also affect purchases. Strategic goals of the library influence buying patterns as well. Items submitted to the Office of Collection Development by a vendor as best sellers or box office hits are not subject to pre-selection committee comment and are usually ordered immediately. Patron requests for purchase, staff suggestions, high interest titles reviewed in popular media, and special interest lists bypass pre-selection committee comment as well. The Guidelines for Materials Selection listed later in this document apply to all purchases.

Standing orders exist for items such as annual series or for items known to be popular such as bestselling authors and series. Agencies select standing orders. Agencies also select paperbacks, replacements and reference materials themselves. Collection Development staff communicate with agency staff regularly and visit as often as possible.


Indentification of Users and the Community Served

 
Demographics

According to Census Quick Facts in 2004 the population of Montgomery County was estimated to be 550,063. This was a decrease of 1.6% since 2000. Between 1990 and 2000 the county population dropped 2.6%. According to the Dayton Daily News (3/26/2006), the Census Bureau estimates the county lost 2,118 people in 2005. The Dayton region, which includes 11 counties, showed a 3% increase in population mainly in the southern counties. Suburban growth centered on the interstates, mainly near I-675.

People QuickFacts Montgomery County Ohio
Population 2000 559,062 11,353,140
Persons under 5 years old 6.6% 6.6%
Persons under 18 years old 24.7% 25.4%
Persons 65 years old and over 13.7% 13.3%
Persons between 18 and 65 years 61.6% 61.3%
Female persons 52.0% 51.4%
White persons 76.6% 85.0%
Black or African American persons 19.9% 11.5%
American Indian and Alaska Native persons 0.2% 0.2%
Asian persons 1.3% 1.2%
Persons reporting some other race 0.5% 0.8%
Persons reporting two or more races 1.5% 1.4%
Persons of Hispanic or Latino origin 1.3% 1.9%
Living in the same house in 1995 and 2000 54.3% 57.5%
Foreign born persons 2.5% 3.0%
Language other than English spoken at home 4.6% 6.1%
High school graduates 83.5% 83.0%
Bachelor's degree or higher 22.8% 21.1%
Persons with a disability 100,332 (17.9%) 1,909,489 (16.8%)
Mean travel time to work in minutes 21.2 22.9
Housing units, 2002 250,646 4,875,496
Homeownership rate, 2000 64.7% 69.1%
Median value of owner-occupied housing units $95,900 $103,700
Persons per household, 2000 2.37 2.49
Median household income, 1999 $40,156 $40,956
Per capita money income, 1999 $21,743 $21,003
Persons below poverty level, 1999 11.3% 10.6%

Statistical Analysis

An area of significance where Montgomery County varies from the state as a whole is in the percent of white and African American residents, with African Americans being 8.4% greater than the population rate across the state. The county also has a greater transient population compared to the state figures since 3.2% less were in the same residence between the years 1995 and 2000. The rate of foreign born population appears to be less than across the state except in the area of Asian born. High school graduates and those holding a bachelor's degree or higher is slightly above the state percentage. It is noteworthy that 1.1% more residents have disabilities compared to the state total. This could be because of the high concentration of high quality medical facilities within the county. Montgomery County also has a significantly lower rate of home ownership. The median value of owner-occupied dwellings is lower than the state as is median household income. The county per capita income is 3.5% higher than the state amount. This may indicate that county residents on average make more income than the state average yet live in less expensive housing on the average. The Dayton area prides itself in affordable housing and these statistics bear that out. The strong business and economic base in the region affords above average incomes for many. The people below poverty level at 11.3% is above the state average yet is still lower than other urban centers such as Cuyahoga County at 13.1%, Franklin County at 11.6% and Hamilton County at 11.8%.

Community Trends and Points of Interests

The 2003 celebration of the centennial of the Wright Brothers' first flight has accelerated interest and growth in endeavors related to aviation history in Dayton. Most notable is the Dayton Aviation Heritage National Historical Park, which celebrates the work of the Wright Brothers and Paul Laurence Dunbar at four locations. Business leaders continue to develop projects based on Dayton's rich aviation heritage, with the aim of increasing heritage tourism.

Wright-Patterson Air Force Base (W.P.A.F.B.) continues to be the leading aeronautical research and development center in the U.S. The base attracts many top scientists and fosters extensive contract work in the region, such as the work done at University of Dayton Research Institute and Miami Valley Research Park. W.P.A.F.B. was recently awarded more work while other military bases were closed across the country.

Dayton continues its legacy as the cradle of invention as the area recently ranked 17th in the country for the number of patents issued and fifth in the number of degrees awarded in science and engineering.

The region is still ranked as the top 90-minute air market and is situated at the Crossroads of America - I-70 and I-75.

Dayton hosts diverse industries such as automotive and aerospace manufacturing, information technology, health care, and education. About 3,000 new businesses begin each year in the Dayton area and they range in size from small to large. Several organizations are in place to foster small business entrepreneurialism. Dayton hosts more machine and tool shops than almost any city in the country.

As the birthplace of city manager government, Montgomery County benefits from a tradition of well managed government in more than 16 different political entities. Recent cuts in state funding to local government have caused a greater need for cooperation and efficiency.

Many of the schools in the county have been rated highly by the Ohio Department of Education. Due to Dayton Public School's focus on enhancing academic performance, it has emerged from the status of academic emergency to continuous improvement. The area also offers strong parochial schools and leads the state in the number of charter schools. The number of home schoolers and daycares continues to grow.

The Dayton area's forty-four institutions of higher education, led by the University of Dayton, Wright State University and Sinclair Community College, provide a wide range of technical, professional and academic degrees. These academic resources contribute to the higher than average number of post secondary graduates in the area.

Excellent health care facilities are available and range from large general hospitals to more specialized facilities such as Children's Medical Center, the VA, and Dayton Heart Hospital. Hospitals and related health organizations are some of the largest employers.

Recent or looming closings such as those at Delphi, MeadWestvaco and the UPS air freight hub are of great concern as residents hope the Dayton area can bounce back as it has in the past during other closings.

Dayton is continually revitalizing itself and the latest development is the Schuster Performing Arts Center. Dayton Dragons Fifth/Third Field, RiverScape Metro Park, Second Street Market, and continued growth in downtown housing are other examples.

A strong support for the arts is evident in the success of Culture Works and the many groups it supports such as The Dayton Opera, The Dayton Philharmonic Orchestra, The Dayton Ballet, and DCDC, to name a few. Visual arts are also bolstered by the success of Dayton Art Institute, DVAC and many other galleries throughout the area.

Metro Parks offers a strong parks system including miles of bikeway paths. It recently announced a new focus on making Dayton an outdoor recreation destination.

The diverse population of the area consists of around 77% white, and 20% African American. The area has growing populations of Latinos, Asians and those of Middle Eastern descent. Appalachian heritage is celebrated. A wide variety of religions are observed.

Citizens of Dayton and surrounding communities enjoy a high quality of life through an abundance of cultural opportunities such as local museums and parks, and special events such as the Cityfolk Festival, Dayton Black Cultural Festival, Vectren Air Show, and sporting events. Many service organizations and clubs such as those supported by the United Way strengthen the community.

Trends affect selection decisions as residents of the county make heavy use of its public library services, borrowing more than 6,000,000 items from the Dayton Metro Library annually. Per capita circulation is consistently among the highest of the major urban counties of Ohio and the nation. To save taxpayers' money, the public library supplements and complements the collections of schools, colleges, universities, hospitals, businesses, and other institutions, but it does not duplicate the full range of materials that these organizations make available to their clientele. The public library serves the large public which does not have access to other libraries and provides a broader range of materials than specialized libraries supply for their limited constituencies. Statewide resource sharing agreements and Interlibrary Loan allow library patrons to request items from around the state and the country. Many patrons now do much of their library browsing on-line in the comfort of their home and visit local branches only to pick up requested materials. Many other patrons still enjoy the friendliness and community feel of their local branch and continue to visit in person.


Philosophy of Selection

Collection development is the systematic and cost effective building and evaluation of the library collection. Its goal is to support the mission of the library and involves both selection and deselection. Collection development balances the forces driving collection building such as usage trends, patron requests, staff input, media reviews and technology against the limitations of space, human resources, budget and availability.

Fundamental to the philosophy governing collection development are the principles expressed in the American Library Association's Library Bill of Rights and Freedom to Read and Freedom to View Statements (Appendices C, D and E). In a democratic society that depends on the free flow of information, the Dayton Metro Library is the key public institution and most visible symbol of democracy and the importance of education, lifelong learning, and intellectual freedom in the region.

Freedom of speech and of the press are not the only ingredients of free communication. Freedom of expression is meaningless if the ideas so expressed are not readily available to all. The library plays an essential role in the process of free communication by making easily accessible the whole spectrum of recorded thought. The Board commits itself to the concept of freedom to read, to view, and to listen and resists vigorously any and all efforts to censor its collections. No library materials will be proscribed or removed because of partisan or doctrinal disapproval. Nor are materials excluded from the library because of the origin, background, or views of those contributing to their creation.

Materials within the library's collections will not be suppressed because they are objectionable to some. The Board holds the restricting of access to certain materials and labeling of materials as potentially offensive to be suppression. It holds suppression to be censorship, albeit in a subtler form than total exclusion of materials from the collections. Representation of an idea, opinion, or school of thought within the library's collections does not in any fashion constitute endorsement by the Board. The Board is specifically committed to the inclusion of conflicting and minority ideas, opinions, and philosophies so that patrons can draw their own conclusions in an informed manner. The Library Board considers all materials selected under this policy to be constitutionally protected under the First Amendment of the United States Constitution and the Ohio State Constitution. If a court having jurisdiction over the Dayton Metro Library decides that any material in the collection is not constitutionally protected, such material will be removed. Material under court consideration will remain available to patrons until a final court ruling is made after all appeals are exhausted.

Librarians have a professional responsibility to be inclusive, not exclusive, in collection development. Access to all materials legally obtainable should be assured to the user, and policies should not unjustly exclude materials even if they are offensive to the librarian or the user. Collection development should reflect the philosophy inherent in Article II of the Library Bill of Rights: Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. A balanced collection reflects a diversity of materials, not an equality of numbers. Collection development should be done according to professional standards and established selection and review procedures.

By the library's purpose, role, and design, its collections will contain materials which are controversial, even offensive to some. The library has a responsibility to protect, perhaps even to seek out, works that are controversial because these works are a reflection of our free and pluralistic society, a microcosm of social conscience past, present, and future.

As expressed in the Freedom to Read Statement, the Board supports the belief "that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours."

It is the responsibility of the library to provide alternatives. Patrons are free to make their own choices.

Ideally, parents who are concerned about material their children borrow should accompany their children to the library. That's not always possible so the library offers parents the option of restricting the borrowing privileges of their own children. They may limit their children to only juvenile videos until the child is 18 years of age and/or to books in the children's collection until the child completes sixth grade. Parents wishing to place these restrictions must fill out the "Request for Restriction of Juvenile Borrowing Privileges" (pdf-icon-tinyAppendix F), available at all Dayton Metro Library libraries. This approach is consistent with the Library Bill of Rights interpretation which states that parents and only parents have the right and responsibility to restrict the access of their children - and only their children - to library resources".

The Library recognizes that from time to time there will be citizen complaints or concerns about a specific title or type of material selected for or deselected from the collection. When a Request for Reconsideration of Library Material (pdf-icon-tinyAppendix G) is made, the Library must ensure that the request is handled seriously and, equally important, that the fundamental principles of intellectual freedom are upheld. This policy provides the systematic approach to be followed.

Steps in the Request for Reconsideration of Library Material Procedure (Appendix H) must be followed by citizens and by the Executive Director and Board of Trustees when reconsidering challenged materials and rendering a decision.


Objectives

The library is intended to meet the civic, educational, informational, cultural, and recreational needs of its users through collections that include a wide variety of print and non-print materials for all levels of educational achievement. The Office of Collection Development identifies the special interests of our diverse community populations and entities and builds collections that mirror the interests of its customers.

The Board places priority on building customer centered collections that respond to current needs and interests of our community, rather than building historical and rare material collections -except for the acquisition of materials of both past and current significance to the Miami Valley area.

Collection Evaluation

The evaluation of the collection is a fundamental responsibility. The staff continuously evaluates materials, replacing or repairing those that are worn or damaged and withdrawing items no longer current or in demand. As the library continues to collect newly published items, our space needs will continue to be challenged. The most cost effective way to stretch shelf-space is through the removal of used and outdated materials. Leaving rarely used materials on the shelves decreases rather than increases patron satisfaction. Removing obsolete titles and materials in poor physical condition makes it easier for patrons to choose from the titles that remain. The Office of Collection Development actively searches for replacement items for dated materials.

Collection evaluation is not to be employed as a convenient means to remove materials presumed to be controversial or disapproved of by segments of the community. Such abuse would be a violation of the principles of intellectual freedom as expressed in the Library Bill of Rights.

Depending upon condition, materials withdrawn from the collections as part of the evaluation process may be offered for sale in the Friends of the Library's book sale. The Dayton Metro Library has an agreement with the Friends of the Library for the sale of withdrawn materials. Gifts and other items not added to the library's collection are also included or are recycled. Withdrawn materials are not offered at any time other than the book sale. Exceptions may be made and the materials may be given to a school or other non-profit agency for use in a recognized program.

Guidelines for Materials Selection

These guidelines are applicable to most selection decisions. Other factors may be taken into consideration, and the importance or weight of a particular guideline will vary from one acquisition to another.

  • Reputation and qualifications of the creator(s), publisher(s) or producer(s)
  • Community needs, interests, and demands
  • Literary, artistic, and technical values
  • Significance of the author's work to the Miami Valley
  • Relationship to the collection
  • Availability for purchase
  • Availability in other areas and urban libraries
  • Format
  • Recommendations of reviews
  • Durability of format
  • Price
  • Suitability for intended user
  • Judgment of work as a whole

Gifts

The Dayton Metro Library is interested in donations of materials that will broaden and enrich the Library's collections. Much depends on the condition of the items donated and the needs of the library's collection. New titles acquired in this manner are subject to the basic standards of selection. Replacements and duplicate copies are added to the collection if needed. The Dayton Metro Library recognizes the addition of donations to the collection is a costly enterprise and thus the library must carefully consider whether the donation is worth the price of cataloging and processing it. If it is not on a subject of interest to the users of the library, no matter how fine the book may be, the library may decide not to add it to the collection.


Adult Collection - Print

Print materials remain the primary focus of the Dayton Metro Library. The collection includes a wide range of subjects with a variety of treatments. Print collections are developed primarily in subject areas where there is significant actual or anticipated demand. The Main Library serves as the primary resource and reference center for the library system. However, expensive, highly specialized and esoteric materials may be obtained via statewide resource sharing agreements or interlibrary loan. The collection provides information useful for basic research in most fields of knowledge.

Branch library collections are not intended for in-depth research or scholarly work. They include basic works in major fields of knowledge and are intended to reflect the interests of their communities. Popular titles and subjects are purchased as long as there is a demand for them.

All agencies draw upon the full resources of the library system for titles and topics in lesser demand. Patrons involved in research projects which are beyond the limits of the branch collections are referred to the Main Library, or, if more appropriate, to one of the academic or special libraries in the area. Patrons may also be referred to specific social service or government agencies for their informational needs.

Fiction

The library purchases a wide range of fiction reflecting the diverse interests of a public that varies greatly in education, taste, and reading ability. The library purchases most fiction pre-publication and researches each title, using a variety of standards. An attempt is made to purchase books representing virtually all categories of fiction.

The library is very much aware of community or public demand and will often purchase fiction titles that are not notable for their literary quality or artistic merit but have substantial popular appeal. Popular titles are purchased as necessary to meet demand. Because of the abundance of available fiction titles, the library uses various criteria, including popular measures for purchasing. Multiple copies are purchased to meet demand.

Non-Fiction

The library's non-fiction collection includes material on almost any topic which might be of interest to the library's constituency. The library purchases most non-fiction pre-publication and researches each title, using a variety of standards. Popular items and subjects are purchased according to demand but the library also provides materials for those whose interests or needs are not widely shared. Although accuracy of content and authority of a work's creators are important criteria in the selection of non-fiction materials, the library does not assume responsibility for inaccuracies or errors in the works included in its collections. History teaches that what appears to be the truth today often becomes tomorrow's fiction. Opinion, hypothesis, and theory are as important to the library's non-fiction collection as proven facts.

The library attempts to acquire materials representing all diverse points of view on current and historical questions and controversies, including legal, constitutional, political, economic, medical, ethical, religious, social, sexual, and other issues. Inclusion of material representing a particular belief, opinion, or point of view in the library's collection does not constitute endorsement by the library.

Reference materials are typically available at all times for research. Some titles are included as both circulating and reference copies.

Collection Accessibility Services

Whenever possible, Dayton Metro Library applies the principles of universal design to its buildings, services and collections. Concepts of universal design relevant to library collections include:

    • The design is useful and marketable to people with diverse abilities.
    • Provides the same means of use for all users; identical where possible, equivalent where not.
    • Avoids segregating or stigmatizing any user.

Dayton Metro Library selects materials in a variety of formats that support use of the collection by patrons with disabilities. Formats like audio books and DVDs with subtitles included as a standard are equally useful to all patrons, regardless of ability. Formats including large type books and magazines, Descriptive Video Service (DVS) videocassettes and DVDs , and books in Braille provide equivalent access to patrons with low-vision challenges. DML staff can connect the patron with resources from the Regional Library for the Blind and Physically Handicapped, located at the Public Library of Cincinnati and Hamilton County. Through this service, patrons with vision challenges can receive a Talking Book Machine and a wide variety of materials including books, magazines and newspapers. The Regional Library also has an extensive collection of books in Braille. These materials are delivered to the patron's home at no charge.

Several branches have MagniSight low vision readers, donated by the Lions Club. These machines take standard print materials and enlarge them on the screen so that low-vision patrons may use them effectively.

Patrons with disabilities that do not allow them to come to a Dayton Metro Library location may request Homebound Service. Materials are selected by patron request or through a patron profile and delivered to the patron's home on a three week schedule.

Large Type Collection

Large type books provide continuing access to literature and information to patrons with visual challenges that make it hard to read regular print. Large type materials are available for children, teens and adults. The adult collection will grow most rapidly as the population ages and becomes more likely to encounter problems with vision. Patron interests and title availability direct the content of this collection. Patron interests reflect those of the general population, and the collection should include both informational and recreational reading. Placement of large type titles, along with large type magazines, should support the branch or department profile indicating the size of potential audience for this material. Selection criteria is consistent with criteria used for the general collection, with the added consideration of print size and patron usability.

Local History Collection

This collection at the Main Library contains material on the history, description, and development of Dayton and Montgomery County. The scope of the collection also includes material relating to the Miami Valley area, especially histories defining the initial development of the region.

The objective of this collection is to provide a central location for the preservation of the records of Dayton and Montgomery County. The library acquires and maintains materials that are a permanent record of the past and present activities of the community. The majority of these records are irreplaceable. To preserve this collection, it is necessary to make the materials available for use within the library only, and then only to patrons who present proper identification.

The Dayton Collection also includes the works of local authors. Local authors are defined as writers who have spent a significant part of their lives in the Dayton and surrounding area or who are otherwise closely associated with this area. Writers born in the county who leave in their very early years and short-term adult residents are not regarded as local authors. Works of local imprint are added only when they contribute directly to the social and cultural history of the region.

Books and papers related to local history only because they were originally owned and used by local residents are not added, except in rare cases where the "association item" adds something to the picture of life in the past in Dayton and Montgomery County, e.g. the library of Benjamin Van Cleve, one of the original settlers in Dayton, or textbooks used in the very early schools.

Literacy Collection

The Literacy Collection is intended to help adults with low reading skills. In addition, this collection is aimed at assisting those learning English as a foreign language. Although both fiction and non-fiction are included in the Literacy Collection, the focus is on books relating to English language reading, writing, and comprehension. There are a number of sources that are used in the selection of books for the Literacy Collection.

African-American Collection

For more than two centuries, Dayton has been home to many African-American artists, writers, educators, military heroes and performers, and their accomplishments and contributions to the city and the nation are celebrated at area museums, universities and performance halls. The African American Collection is housed at multiple locations throughout the library system. The collection is intended to document the African American experience, to preserve Black culture and heritage, and to promote and support the study of Black History and culture. The collection consists of circulating fiction and nonfiction materials.

Foreign Language Collection

The Foreign Language Collection serves students and native speakers of foreign languages. This collection contains titles for informational needs, recreational reading and for increasing fluency of a language.

Need, shown by demographics and by patron requests, determines which foreign language materials are purchased by the library. Circulation and requests indicate the subjects and genres patrons prefer. Fiction and non-fiction best sellers are excellent choices.

Genealogy Collection

The library acquires all genealogical material relating to Montgomery County. The library attempts to include indexes to births, deaths, marriages, wills and land records and, when possible, compilations of the records for the surrounding counties of Miami, Darke, Preble, Butler, Warren, Greene and Clark.

Family histories are accepted if any of the ancestors or descendants had ties with the Miami Valley.

The library purchases basic genealogical research guides.

The library purchases volumes of Passenger and Immigration Lists Index.

Beyond our immediate area, selection of materials is determined primarily by the major migration routes to the Miami Valley (Alabama, Delaware, Indiana, Kentucky, Maryland, Mississippi, New York, Ohio, North Carolina, Pennsylvania, South Carolina, Tennessee, and Virginia) and the predominant countries of origin of the immigrants (Germany, Great Britain, and Africa).

The library purchases census indexes for the above states and, when possible, for additional states east of the Mississippi River.

Government Publications

The Main Library has been a selective depository of federal documents since 1909. The library coordinates its selection with the University of Dayton and Wright State University to avoid duplication of lengthy series which might cause storage problems. The State Library of Ohio is the regional depository for the state, and documents may be requested through interlibrary loan if they are not available locally.

Selection is based on use and interest to the general public. The items selected may range from canning guides, child care guides, and directories of government agencies to specialized items of interest to the business community, such as the various census publications.

Heavy emphasis is placed on the availability of the U.S. Code, the Code of Federal Regulations, and the Federal Register. The library also acquires the Congressional Record and the Congressional Serial Set.

The Federal Library Depository Program is quickly becoming a more electronic service. The number of government publications produced in paper copy is less and less each year. Most government documents are available in electronic format and may be accessed through the catalog.

In addition, the Main Library is a depository for Ohio documents and receives those items acquired by the State Library of Ohio for distribution to depositories.

All federal and state documents are available to the public either on regular loan, special loan, or for reference use in the library.

Newspapers

The Main Library's newspaper collection is diverse. A complete file of the local daily papers, both morning and evening, is available dating back to 1808. Minority newspapers for the Dayton area are acquired as they are published. Newspapers from major cities In Ohio are retained for one month.

A selection of daily newspapers from major cities of the nation is also received and retained for one month. Also available are a 50 year run of the Wall Street Journal and a complete file of the New York Times from 1851 on microfilm with indexes for both papers.

Branch libraries acquire the Dayton Daily News and assorted national and regional papers, as well as their local community newspapers.

Magazines

The Main Library maintains a representative collection of magazines intended to supplement the book collection. The focus of the magazine collection is on publications that will provide current information on a variety of popular and practical research topics. Included in this collection are business and industry journals as well as titles dealing with health issues, consumer product evaluations, hobbies and crafts, and arts and entertainment.

The main criteria used to determine whether a magazine will be added to the collection are:

  1. the potential for use of the magazine;
  2. its inclusion in indexes and full text databases received by the library;
  3. an examination of a sample copy;
  4. reviews of the publication;
  5. the availability of the magazine at other area libraries;
  6. coverage of the publication's subject area in the library's existing collection.

To ensure that these materials are readily available for patron use, the Main Library does not circulate the majority of its magazines. Back files of many magazines are available in bound copies or microfilm at the Main Library or full text online databases with remote access. There is a small separate collection of general interest titles that are available for circulation at the Main Library. In addition to this, the print magazine collections housed at branch libraries are generally available for borrowing.

Rare Books

The Main Library does not frequently add to its collection of rare books. Material which is judged to be of significant value or to have sufficiently unique characteristics is, from time to time, added to the collection. Outside experts may be consulted concerning the disposition of rare book donations.

Material from the Rare Book Collection does not circulate and is subject to special restrictions for use in the library.

 


Children's Collection - Print

The children's collection serves children from birth through twelve years old and adults involved with children such as parents, caregivers, teachers, homeschoolers, group leaders, and children's literature students. It includes materials for all reading, listening, and viewing levels; for all recreational preferences; and on all subject interests. Because the children's collection spans birth through twelve years, it includes material for pre-readers and beginning readers which will not interest older children. By the same token, material purchased for older children is often too complicated to be useful or understood by the younger child. Parents should assist their children, especially younger children, in selecting material to meet their needs satisfactorily.

Replacement and duplication of older titles is extensive as children read and reread favorite books spanning generations. Besides materials for children, the children's collection contains material on children's literature and library service to children and a number of books concerned with parenting and teaching.

The children's print collection, like all of literature, often reflects reality. As such it may include material which is controversial or offensive to some.

Picture Books

The library provides picture books for reading aloud and sharing with children from birth to grades three or four. In these books, the text and pictures should complement each other. Sentences should be rhythmic and vocabulary distinctive and appropriate for the child's listening ability. The illustrations should be artistic and satisfying to the child. The story should be original and interesting, preferably with an underlying theme to add depth to a minimal plot. Concept and information books should be creatively presented. The illustrations in wordless books should encourage the child to create a story. Easy to read books should be artistically illustrated and creatively written with a readability of pre-primer through grade three. All picture books should broaden the child either emotionally or intellectually.
Fiction

Fiction is selected mainly for grades four through six. Plot should grow out of a strong theme, be believable, and excitingly developed through action. Characters should be logically motivated and revealed through incidents. The words should flow smoothly with few clich. Dialogue should sound natural. Illustrations, if included, should be artistic and add to the appreciation of the story. Adaptations and abridgments are purchased only when they are faithful to the intent of the original. Each book in a series is evaluated separately.

Non-Fiction

Non-fiction should be accurate, objective, and consistently appropriate to the age of the reader. The format should be appealing with the inclusion of diagrams, maps, illustrations, and photographs as needed to enhance the understanding or enjoyment of the text. The text should show some originality of treatment. The style should be direct and neither over simplified nor too complicated for the intended audience. Indexes and bibliographies should usually be included, and they should be accurate and complete.

Books to assist with learning another language are selected as well as a few translations of easy children's books originally published in English.

The non-circulating reference collection, while not extensive, consists of books needed to answer specific questions and to assist with the location of material in other books. It includes encyclopedias, almanacs, dictionaries, bibliographic aids, indexes, important lists, definitive books in areas such as plants, shells, birds, states, and presidents, and books related to the subject of children's literature.

Historical Collection

Books by important authors and illustrators and books that have been critically acclaimed in the past are added to this Main Library collection as last copies are withdrawn from the circulating collection. Interesting gift books such as examples of old spellers, readers, and textbooks are added along with other books of significance.

Magazines

Magazines and some online databases are selected to appeal to children of all ages and are chosen from approved professional lists and from examination of new publications. Magazines for adults are selected to cover interests in children's literature, library service to children, and education.


Teen Collection - Print

Adolescence is the transitional age from childhood to maturity and an experimental stage during which young people investigate a wide variety of interests. Teens may use a wider range of library materials than any other age group. While the entire collection is available to the teens, the library recognizes that certain materials have a special appeal or message for this group. Some items are purchased specifically for the teen collection. However, many items found here are duplicated in the children's collection, in the adult collection, or in both.

The teen collection includes recreational reading, including fiction and non-fiction, paperbacks, magazines, and graphic novels particularly appropriate to adolescents age thirteen to seventeen. It is not intended to be a comprehensive collection serving all the needs and interests of teens, nor is it the library's intention that teens should be confined to the use of this material.

Materials are selected for this collection to educate, empower, and broaden the horizons of teens to help them to cope with the problems of adolescence. To fulfill these needs, the collection will inevitably include materials on controversial topics which some may find offensive.

The teen reference collection is for adults to increase their appreciation of teen literature and enhance library work with teens.


Electronic Reference Sources

For the purpose of library collection development, electronic reference sources are defined as commercial products that require computer access. Examples include, but are not limited to: periodical indexes, reference databases, Adobe Acrobat PDF documents, and multimedia files. Some of these sources may be made available through consortia agreements. Others may be available to the Library free through grants or state agencies.

Databases

The Dayton Metro Library's current collection development policy governing the funding, selection, acquisition, and retention of library materials and information resources applies to all formats including electronic resources. When possible, the Library will give priority to the acquisition of electronic resources that offer significant added-value such as uniqueness of information, ease of use, wider accessibility, timely updates and cost-effectiveness. Electronic resources generally are more costly than print, but offer advantages such as allowing multiple users access to the same resource simultaneously, or more powerful searching capabilities, or interactivity. In accordance with the Library's Mission and Vision statements, it is committed to providing access to these resources to all its users regardless of their location. Partnerships in cooperative acquisitions and cost sharing with other public libraries are pursued when feasible.

Internet

The library receives its Internet service through the Ohio Public Library Information Network (OPLIN). OPLIN's mission is to ensure that all Ohio residents have fast, free public Internet access throughout the state, as well as use of high-quality research databases not freely available on the World Wide Web. This is done through Ohio's 251 independent local public libraries.

The Library offers the Internet to the public. By its nature the Internet offers access to a vast abundance of information from an almost infinite number of sources. The Dayton Metro Library makes use of this resource as an integral part of its service offering, both as a mechanism to promote its collections, services and programs, and also as a contributor of content.

In the course of its business including the provision of reference service to the general public, Library staff members may quote sources and recommend content available over the Internet. However, the content users may access from the Internet using library computers and network access may not have been selected or reviewed by librarians. The Library recognizes that Internet content, just like traditionally published materials, may be partisan, inaccurate and misleading. Readers are advised to use independent judgment when evaluating all Internet content.

Public use of the Internet is addressed in separate policies of the Library.

Filtering and CIPA compliance

The Library has an Internet Acceptable User Policy that prohibits the display of sexually explicit imagery on library computers. To assist library computer users in identifying sites that may have prohibited content a filter service has been employed. It is not the intention of the Library to block any other material even though it may be objectionable, inflammatory or inaccurate.

No filtering service is perfect and experience shows that such services often block access to sites which should not be blocked. In addition sites which should be blocked may be overlooked by the filtering service. Because of these limitations and in compliance with provisions of the Children's Internet Protection Act (CIPA) the Library enables adults to bypass the service by entering their library card numbers. Patrons under the age of eighteen may also bypass this software if their parents complete an Internet Consent Form. This form is available at any Dayton Metro Library. Parents must go to a library in person to complete this form.

Anyone who feels the block on a site should be lifted may submit a "Request for Reconsideration of Internet Site" form (Appendix I). Blocks on sites which do not display sexually explicit images will be removed by staff.

Under no circumstances are sexually explicit images to be viewed on library computers. Library users who locate sexually explicit sites which have not been blocked can request that the library block these sites by submitting the "Request for Reconsideration of Internet Site" form (Appendix I). The Library will only block sites with sexually explicit images.


Visual and Sound Media Collection

Visual and sound art is the universal language through which we express our common aspirations and experiences. As such, it has always been a channel for appreciating and understanding the diversity of humankind. In contemporary society, visual media has expanded rapidly. People who formerly typed documents now design web pages, create PowerPoint documents, and produce video presentations. The need to experience, understand, and successfully create visual and sound media is increasing. Films have evolved into a high art form. Recent surveys indicate consumers view films at home more often than in theaters. The library is prepared to meet these community needs.

The Library purchases a diversified collection of visual and sound media. This collection consists mainly of informational, how-to, and popular entertainment titles for all ages. The majority of movie titles purchased are box office hits and the majority of music titles purchased are listed on Billboard charts. Most of the titles purchased do not include public performance rights. Videos produced specifically for instructional use in the classroom are not purchased. Visual and sound media review and selection decisions are based primarily on the same criteria used for print purchases. The library normally does not purchase edited versions of recordings and movies. Additionally, the library purchases visual and sound media in the predominant format.

Descriptive Video Service (DVS)

These videos are specially described by Descriptive Video Service for patrons with vision impairments. Without interfering with the movie's dialogue or sound effects, DVS describes the visual elements of a movie; including the action, characters, locations, costumes and sets. Video review and selection decisions are based primarily on current reviews from appropriate sources.

Sound Recordings (Spoken Word)

The Library selects, acquires and maintains a diversified collection of sound recordings. Review and selection decisions are based on the same criteria used for print purchases. The library normally buys unabridged versions of sound recordings.

New Forms of Media

From time to time new forms of media are introduced into the market place. New media formats are studied carefully to assess their suitability for public library use, and sufficient time is often needed to properly determine whether they will receive lasting and wide-spread public acceptance before collections of such new forms of media are added to the library. Among the criteria used to evaluate the appropriateness of any new media are:

    • Market penetration of the media format compared to existing and competing media formats
    • Expense of any required playback equipment
    • Complexity of use
    • Cost per use

    • Copyright and digital right management licenses


The above criteria should not be construed in a manner that would retard adoption of specific media format that are designed to meet the needs of specific target audiences. (i.e. new formats that might only appeal to patrons with disabilities).


Appendix A:
Library's Mission Statement & Values

 

The Library's Mission Statement

The Dayton Metro Library connects our community to the broadest range of information and thought. We are the marketplace of the mind.

 

Our Values

In connecting our community to the broadest range of information and thought we embrace a set of core values that guide our work and keep us centered on our mission. These values form our organizational ethos.

 

Access

We are dedicated to giving patrons what they want, not what we think they should have. This includes giving them the materials and information in the formats they want them. Books, videos, sound recordings and online content each have a legitimate place in our collections because these are the formats our patrons find relevant and will use to enhance their lives. We will not make personal judgments on the value of individual works and therefore we will not censor nor will we add or remove materials to meet our personal convictions.

Community Focus

We provide value to our community by bringing information to them. We are part of our community's future because we preserve our community's past. We share in creating that history, as we help to shape the institutions and contribute to the public discourse that forms our community.

Diversity and Inclusiveness

We embrace the strengths of our differences. We understand that others share different viewpoints and represent different cultures. We will be flexible and sensitive in how we work and the materials we buy. We strive to create opportunities for our patrons and ourselves, and in doing so we will bridge the gaps between the haves and the have-nots, between those who can and cannot, and between those with skills and those without.

Integrity

We value the trust our patrons place in us. We will uphold their privacy by rigorously upholding the confidentiality of the information they share with us. Our community trusts us to treat them and their funds with honesty and responsibility. We will exercise our fiscal responsibilities and legal requirements with care and consideration.

Literacy and Learning

We will actively support learning to read as the first step in a lifelong learning experience. Being able to read is not only essential to survival in today's society, but it also leads to a richer and more rewarding life. It enables us to gain knowledge and empowers us to share that knowledge with those who are important in our lives. We seek to engage everyone in our community, from pre-schoolers to senior citizens, as we build a literate and learning community.

Organizational Effectiveness

We are a successful organization because we are dedicated to our mission and work to efficiently provide services to our patrons. We accomplish this through consistent communication throughout the organization and a genuine emphasis on teamwork and collaboration in decision-making. We will develop our skills to adapt to the changes in our society and the demands our community places on us.

Service

We strive for excellence in everything we do because we are passionate about providing consistent quality service. We will treat everyone as a valued customer including our co-workers, library users, and those we seek as new users.

Vision

To maintain our relevancy we will continually innovate and challenge the way we think about services we provide. We will stay focused on the long-term goal of building a stronger community through comprehensive collections, inviting facilities, and quality service.

 

Adopted by the Board of Trustees July 17, 2002



Appendix B -  Selection Workflow

ocd flow cart

 



Appendix C - Library Bill of Rights

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.

  1. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of origin, background, or views of those contributing to their creation.
  2. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
  3. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
  4. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
  5. A person's right to use a library should not be denied or abridged because of origin, age, background, or views.
  6. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

Adopted June 18, 1948, by the ALA Council; amended February 2, 1961; January 23, 1980; inclusion of reaffirmed January 23, 1996, by the ALA Council

Adopted May 14, 1982, by the Ohio Library Association Board of directors.


Appendix D - Freedom to Read

The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label "controversial" views, to distribute lists of "objectionable" books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read.

Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be "protected" against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression.

These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials.

Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference.

Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections.

We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings.

The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights.

We therefore affirm these propositions:

  1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority. 

    Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it.

  2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated.

    Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper.

  3. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author.

    No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say.

  4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression.

    To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others.It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous.

  5. The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them. 

  6. It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information.

  7. It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is not freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self-censorship.

  8. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a "bad" book is a good one, the answer to a "bad" idea is a good one.

    The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader's purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support.

 

We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours.

This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers.

Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004.

A Joint Statement by:

  • American Library Association
  • Association of American Publishers

Subsequently Endorsed by:

  • American Booksellers Association
  • American Booksellers Foundation for Free Expression
  • American Civil Liberties Union
  • American Federation of Teachers AFL-CIO
  • Anti-Defamation League of B'nai B'rith
  • Association of American University Presses
  • Children's Book Council
  • Freedom to Read Foundation
  • International Reading Association
  • Thomas Jefferson Center
  • National Council of teachers of English
  • P.E.N. American Center
  • People for the American Way
  • Periodical and Book Association of America
  • Sex Information and Education Council of the U.S.
  • Society of Professional Journalists
  • Women's National Book Association
  • YWCA of the U.S.A.

 


 Appendix E - Freedom to View Statement

 

The freedom to view, along with the freedom to speak, to hear, and to read, is protected by the First Amendment to the Constitution of the United States. In a free society, there is no place for censorship of any medium of expression. Therefore these principles are affirmed:

  1. To provide the broadest access to film, video, and other audiovisual materials because they are a means for the communication of ideas. Liberty of circulation is essential to insure the constitutional guarantee of freedom of expression.

  2. To protect the confidentiality of all individuals and institutions using film, video, and other audiovisual materials.

  3. To provide film, video, and other audiovisual materials which represent a diversity of views and expression. Selection of a work does not constitute or imply agreement with or approval of the content.

  4. To provide a diversity of viewpoints without the constraint of labeling or prejudging film, video, or other audiovisual materials on the basis of the moral, religious, or political beliefs of the producer or filmmaker or on the basis of controversial content.

  5. To contest vigorously, by all lawful means, every encroachment upon the public's freedom to view.

This statement was originally drafted by the Freedom to View Committee of the American Film and Video Association (formerly Educational Film Library Association) and was adopted by the AFVA Board of Directors in February 1979. This statement was updated and approved by the AFVA Board of Directors in 1989.


pdf-icon-tiny  Appendix F - Download a PDF of the Request for Reconsideration of Juvenile Borrowing Privileges Form

pdf-icon-tiny Appendix G - Download a PDF of the  Request for Reconsideration of Library Material Form

 Appendix H - Request for Reconsideration of Library Material Procedure

Just as they have a right to make recommendations for additions to the Library's collections, patrons (Dayton Metro Library card holders and/or citizens of Montgomery County) may request materials be withdrawn or reconsidered. Such requests are not to be taken lightly; they should be handled in a calm and courteous manner. If possible, they should be referred immediately to the department, or branch manager. Patrons requesting withdrawal or reconsideration of material should be afforded every opportunity to express their concerns. The manager or person in charge handling the complaint should give the patron a copy of the Collection Development Policy and indicate that this document explains the library's materials selection process and policy.

A patron who wishes to pursue a complaint further should be referred to the Office of Collection Development Manager. A patron who is still not satisfied should be informed that a Request for Reconsideration of Library Material form may be completed and sent to the Executive Director. If a patron decides to take this action, the following procedure will be followed:

  1. Formal complaint filed with the Executive Director
  2. The Executive Director takes the following action:
    1. Responds immediately to the patron in writing explaining the process to be followed.
    2. Refers the material to Office of Collection Development Manager for reconsideration.
    3. Upon receipt of the recommendation from the Office of Collection Development, informs the complainant in writing. If the recommendation is to retain the challenged material, informs the complainant of the right to appeal the recommendation before the Library Board of Trustees, and the procedure for requesting to appear before the Board.
  3. The following procedure will be followed in a formal complaint to the Board of Library Trustees:
    1. The request to appear before the Board must be submitted to the Executive Director at least seven days in advance of the Board meeting. (The Board normally meets on the third Wednesday of each month.)
    2. Board meetings are recorded on tape.
    3. The complainant must appear in person, but may be accompanied by an attorney or other spokesperson.
    4. The Board will take one of the following actions:
    1. Retain the material in the collection
    2. Withdraw the material as requested
    3. Defer action until the next Board meeting

 pdf-icon-tiny Appendix I - Download a PDF of theRequest for Reconsideration of Internet Site Form

Community Meeting Rooms Policy

To reserve a meeting room, please contact the branch library with whom you wish to reserve a room. Click here for a complete list of library branches and contact information. (A list of branches that have meeting rooms available for reserving can be found at the bottom of this page.)

pdf_button_tinyDownload a PDF of the Complete DML Community Meeting Room Policy


Dayton Metro Library - Public Use of Community Meeting Rooms

Policy Statement

To provide a community venue for discussion and engagement, Dayton Metro Library meeting rooms are available free of charge during regularly scheduled hours of operation for nonprofit community groups.

Limits On Use

  1. The organization sponsoring the meeting must be nonprofit.
  2. Library-related activities and other events sponsored or co-sponsored by the library will receive priority in scheduling the use of the meeting rooms.
  3. The fact that a group is permitted to meet at the library does not in any way constitute an endorsement of the group's beliefs or policies by the library board or staff.
  4. Rooms may not be used by: for-profit organizations, commercial activities, partisan political groups, instructors conducting classes for profit, groups promoting future courses or services entailing fees.
  5. All meetings must be free and open to the public. Groups using the library's meeting rooms may not charge admission, take up a collection, or use such devices as selling tickets marked "donation."

Approved by the Dayton Metro Library Board of Trustees Oct. 15, 2008.

General Rules

  1. The Dayton Metro Library's name, address and phone number may not be used as the contact for an organization using library meeting room space.
  2. Groups may be asked to furnish a copy of their 501(C)3 statement or similar government documents verifying nonprofit status. If there is any question of a group's eligibility, the library Board of Trustees reserves the right to review any or all requests and may require sufficient time to make proper investigation before granting approval.
  3. Food and beverage are permitted in library meeting rooms, but all trash must be properly disposed of, and rooms must be left in the condition in which they were found.
  4. 12 hours a month during regular library hours. No meetings and/or set up may be conducted when the library is not open.
  5. Children are to be supervised and remain the responsibility of the individual who brought them to the library.
  6. Children's and youth groups may use the library meeting rooms provided they are supervised and accompanied by one or more responsible adults (21 years of age or older). Please, at least one adult for every 10 children under the age of 18.
  7. Each group is responsible for room set-up. At the Main Library, the maintenance staff will generally arrange tables and chairs as requested, if notified at least one week in advance. However, at times when staff is unable to arrange the room, groups may have to arrange tables and chairs themselves. It is advisable to schedule at least 15-30 minutes of set up time when making a room reservation.
  8. Those using a meeting room are responsible for leaving it in a neat, orderly condition. Groups are responsible for any damage to the furniture or facilities. If any problems are noticed upon entering the room, please notify a guard or staff member.
  9. All rooms must be vacated 15 minutes prior to library closing time.
  10. Groups reserving library meeting rooms may not bring or serve alcoholic beverages.

Failure to follow these guidelines may result in loss of meeting room privileges.

Procedures

Reserving a Meeting Room

  1. When scheduling a room, the person representing the group must state the name of the group, the purpose of the meeting, the number of persons expected to attend, and the dates and time of day for each meeting. The representative must also provide a contact name and phone number which the library can give out to the public for questions about the organization.
  2. The library reserves the right to discontinue the use of rooms by any group which disturbs the usual operations and procedures of the library.
  3. Meeting rooms are only available during regular business hours.
  4. Scheduling ongoing meetings in Main or Branch Library meeting rooms: Groups meeting monthly may schedule four meetings at a time. Groups meeting weekly must renew room requests each month. The group representative should call no more than one week prior to the last scheduled meeting to reserve three more dates. Rooms should be reserved no later than one week in advance of the date you wish to meet. No group may schedule more than 12 hours per month.
  5. Notify the library as soon as possible. Failure to notify the appropriate library that a meeting has been cancelled may result in loss of meeting room privileges. Should the library close due to an emergency or inclement weather, all meetings will be cancelled. All unscheduled library closings are broadcast on local radio and television stations, and listed on the library's Recorded Hours and Information Line at 496-8990.

Scheduling Rooms at the Main Library

  1. When a community group requests to use a meeting room at the Main Library, the group's representative should call the Community Relations Department at 496-8901 during business hours (Monday - Friday, 9:00 a.m. - 5:00 p.m.) at least one week in advance. Any special arrangements (see SPECIAL ARRANGEMENTS) for the Main Library meeting rooms must be requested in advance. If requested, Community Relations can mail, email or fax a confirmation to the person making the reservation. This confirmation should be read carefully. If the representative has any questions or changes to the confirmation, he/she should call 496-8901.
  2. There are no parking facilities provided at the Main Library building. Metered parking is available on nearby streets and commercial parking lots are also nearby. (Parking meters are free of charge on weekends and after 6:00 p.m. weekdays.)
  3. The Auditorium at the Main Library usually has a publicized exhibit on display. To allow the public to see these exhibits, the Auditorium is not generally reserved for any meeting of less than 25 people. Since all meetings scheduled at the library must be open to the public, people wishing to view the exhibit during a scheduled meeting are permitted to do so, provided they do not disturb the group.

Special Arrangements

  1. Use of Library Audio Visual Equipment: Audio visual and other equipment is available at no charge and must be requested in advance, preferably when scheduling the room. TVs with VCRs and/or DVD players are available for use at the Main Library and most branch library meeting rooms. The library does not provide 16mm film projectors or slide projectors.
  2. Main Library Audio Visual Equipment: The Main Library Auditorium has a projection system for DVDs, videos and PCs including a wireless keyboard. Groups may choose to bring their own laptop computer and project it through the library's system. Please schedule enough time before your meeting begins to set up any equipment. It is recommended that a representative from your group schedule a brief training session in advance by calling the Community Relations Department at 496-8901. An overhead projector and microphones (tabletop, standing or lapel) are available for use in the Main Library Auditorium as well.
  3. Use of Kitchen (Main Library only): Use of the service kitchen must be requested when scheduling the room. The kitchen may be used to make coffee or to warm food, but at no time may food be prepared in the kitchen. If the kitchen is used, groups must clean it up and throw out trash afterward. Groups must provide their own equipment.
  4. The library will not accept responsibility for equipment, nor can it provide storage.


About Dayton Metro Library Meeting Rooms

Main Library Meeting Rooms:

  • Auditorium - occupancy 100 max.
  • Meeting Room - occupancy 25 max.
  • Tutor Rooms - Two rooms for 2 people each, one room for up to 6 people.

Branch Library Meeting Rooms:

Groups who would like to schedule a meeting room at a branch library should contact the branch directly. The above procedures should be followed. Phone numbers and room information are listed below.

Belmont, 496-8920, 1041 Watervliet Ave.

  • Occupancy 30 max.

Brookville, 496-8922, 425 Rona Pkwy Dr.

  • Occupancy 35 max.

East, 496-8930, 2008 Wyoming St.

  • Occupancy 75 max.

Huber Heights, 496-8934, 6160 Chambersburg Rd.

  • Occupancy 60 max.

Kettering-Moraine, 496-8938, 3496 Far Hills Ave.

  • Occupancy 60 max.

Madden Hills, 496-8942, 2542 Germantown St.

  • Occupancy 75 max.

Miami Twp., 496-8944, 2718 Lyons Rd.

  • Meeting Room: Occupancy 25 max.
  • Two Tutor Rooms: up to 6 people each

Miamisburg, 496-8946, 35 S. Fifth St.

  • Occupancy 50 max.

New Lebanon, 496-8948, 715 W. Main St.

  • Occupancy 45 max.

Trotwood, 496-8958, 651 E. Main St.

  • Occupancy 80 max.

Westwood, 496-8964, 3207 Hoover Ave.

  • Occupancy 25 max.

Wilmington-Stroop, 496-8966, 3980 Wilmington Pk.

  • Occupancy 50 max.

(capacities updated 1/10)

Room Capacity:

Please note that room capacities listed are for auditorium-style chairs only. For set up that includes tables, room capacity is reduced.

Effective 1/12/09

Digital Video Security Cameras Policy

Policy Statement

The Dayton Metro Library serves our community by providing ready access to information and ideas. Essential to completing its mission, the Library must offer a welcoming, open atmosphere and provide a quiet, comfortable and orderly environment where people can use the library facilities and collections for intended purposes to the maximum extent possible.

Security cameras will be used where needed to provide peace of mind to library users and staff by discouraging violations of the library's code of conduct, to assist library staff in preventing the recurrence of any violations, and when necessary, provide law enforcement assistance in prosecuting criminal activity. The purpose of this policy is to establish guidelines for the placement and use of digital video cameras, as well as the access and retrieval of recorded digital video images at the Dayton Metro Library.

Regulations

  • The Dayton Metro Library interprets digital video images as a library record per Section 149.432 of the Ohio Revised Code. These archived images will be treated the same as a library record and only released following procedures outlined in the Library Privacy Policy. (Confidentiality of Library and Patron Records Policy approved by the Board of Trustees 9-19-2000)
  • Cameras may be installed in places where staff and patrons lack a reasonable expectation of privacy. Examples include common areas of the library such as entrances, book stacks, public seating, hallways, stairways, delivery areas and parking lots.
  • Cameras will not be installed in areas of the library where staff or patrons have a reasonable expectation of privacy, such as restrooms.
  • Signs will be posted at Library entrances informing the public that security cameras are in use.
  • Cameras will not be installed for the express purpose of monitoring staff performance.

Download a PDF of the Digital Video Cameras Policy pdf-file-48x48

Displaying and Distributing Materials

As a service to the public, the Dayton Metro Library allows materials from community organizations to be posted on library bulletin boards and/or left for distribution to library visitors.  

The Following Materials Will Not Be Accepted:

1. Campaign literature for a political candidate

2. Posters larger than 18 x 24 inches

3. Materials exclusively promoting commercial products or services*

*Materials promoting commercial products or services are acceptable IF they have at least 50% informational or educational content.  If there are questions or concerns, please provide a sample to the Community Relations Manager for approval.  Note: Materials do not have to come from or promote nonprofit organizations or events.  (This differs from the Dayton Metro Library’s meeting room policy, in which meeting rooms can be reserved only by nonprofit organizations.)

Library staff is responsible for placing materials for public display or distribution.  Materials cannot be placed or posted by persons not employed by the Dayton Metro Library.

Items for public display or distribution should be taken to the Community Relations office at the Main Library during regular business hours, Monday – Friday, 9:00 a.m. – 5:00 p.m., or left at the Main Library’s Information Desk or drive-up window.  Materials can be taken to individual branch libraries as well.

Distribution of Materials to Branch Libraries

Community Relations Department can send materials for distribution to each branch library through regular library delivery, free of charge.  There are 22 Dayton Metro Library locations throughout Montgomery County.  Please provide materials bundled separately for each location.  

Each library location reserves the right to limit quantities based upon available space, and to post and remove items based on its own schedule. Library handouts receive priority in the limited space available for these types of materials.


Rev. 10/07

 

Access to the Internet on Library Computers

Introduction

All branches of the Dayton Metro Library offer public access to the Internet through a project called OPLIN. Through OPLIN we are able to offer free access to a number of premium database and information services including the full text of magazine and newspaper articles, encyclopedias, atlases and other reference materials. Due to licensing restrictions access to some of these premium resources is only available from computers located in the library.

Access to the Internet from machines located in the library is free although there will be a charge for printing. Time limits may also be imposed if demand warrants.

Before using library computers to access the Internet, please read the following documents. Printed copies are available in the help packets we have prepared for you. Parents of children and young adults are particularly encouraged to read documents we have prepared for you.


Public Internet Usage Policy

Guidelines for use of Library Owned Computers

The following guidelines are provided to assist all patrons of the Library. The Library provides access to the Internet, word processing, spreadsheet, presentation and other productivity software at no charge to the user from computers available at the Library. Patrons are encouraged to ask for assistance, however, staff trained on the use of the Internet service may not always be available during library hours of operation.

Before using the Library's Internet service, patrons must read and agree to abide by the policies and procedures of the library as set forth in the Dayton Metro Library Internet Safety and Acceptable Use Policy and these guidelines.

Guidelines may vary slightly at each library location depending on physical constraints, number of workstations available, and the amount of use by the public.

Patrons agree to abide by the following guidelines when using the library's internet service:

  • In consideration of other library users, VIEWING OF SEXUALLY EXPLICIT SITES IS PROHIBITED BY LIBRARY BOARD POLICY.
  • The Internet computers are available, subject to periodic maintenance, during the library's normal hours of operation.
  • Use of the Internet computers is on a "first come, first served" basis. Patrons are required to sign up to use a computer for Internet access. Library cards and guest logons are used to reserve computers, to maintain computer sessions and to track printing from computers. No record is kept connecting library card numbers to web sites visited. The PC Reservation system does not retain individual information about signups past the day the reservation is made.
  • Users may sign up for only one session at a time. Internet sessions may be of limited time if others are waiting. Users must leave the assigned computer at the end of the session. Session extensions may be granted when no one is signed up for that computer and extended time will be included in calculations for an individual's allotted time for the day.
  • Users will respect the privacy of other users, and will refrain from attempting to view or read material being used by others.
  • The Library will not be held liable for damages to personal data and removable media. Despite the Library's attempt to protect users from viruses, please be advised that complete protection is not possible.
  • There is a printing charge. The Library does not charge for printing library catalog holdings and personal account information.
  • The Library will not create or maintain electronic mail or chat-room accounts for patrons.
  • Popular web-based e-mail and chat-oriented services may be accessed using Library computers, however, the display of sexually explicit imagery is prohibited.
  • Only authorized library employees are permitted to install software on library computers. Downloading of files from public access computers may be done on removable media only. Diskettes and CDs may be purchased at the library for a minimal charge.
  • Use of any computer is for LEGAL purposes only. Use of the workstation for any ILLEGAL purposes including software piracy and copyright violations is NOT permitted.
  • Use of any library computer for any activity that is deliberately offensive, or creates an intimidating or hostile environment is prohibited.
  • Use of any library computer for unsolicited advertising, chain letters, spreading of viruses and/or any other practice that interferes with the use by others is prohibited.
  • Any efforts to bypass the security of the Library's computer network, hacking, and/or other misuse of the Library's Internet computers is prohibited.

Compliance

Library patrons who fail to abide by the Library's Internet Safety and Acceptable Use Policy and the above Guidelines are in violation of the Library's posted Rules of Conduct. Failure to comply with these guidelines will result in loss of Internet service and in extreme or repeated cases may result in the loss of other library privileges.

Revised Policy Adopted by the Board March 15, 2006

Internet Safety & Acceptable Use Policy

In support of the Library's Mission, "...to connect our community to the broadest range of information and thought..." the Dayton Metro Library provides access to on-line information resources for use by patrons and staff. In addition to locally created content and information purchased or leased from commercial providers, the Library promotes and supports access to the Internet by all. The Library supports access through computers it provides in the Library, through training classes and through staff assistance.

The Internet provides a wealth of unique and valuable content that meets the varied interests and needs of our community. The Internet also provides unique mechanisms for manipulating and sharing information and thought. The Internet is an essential tool for completing the Library's mission. However, this new medium provides risks and challenges. The currency and accuracy of information obtained over the Internet may be suspect and all users need to use caution. In addition some information on the Internet, particularly explicitly sexual imagery, is inappropriate for viewing in a public library.

Board policy on the use of filters.

Providing access to the Internet presents a dilemma for the Dayton Metro Library. On one hand, the Library has upheld a commitment to the free flow of ideas and support of First Amendment rights of library users by offering the widest range of information resources possible through a documented selection process. On the other hand, the Library's tradition of selection is voided by the openness of the Internet. The Dayton Metro Library Board has adopted a policy of filtering library computers but with an understanding that the use of filters can only serve as an initial screen to alert users of material that may be inappropriate in a library setting or for some library users. The Board recognizes that ultimately the appropriateness of online content needs to be determined locally.

In compliance with the requirements of the Children's Internet Protection Act (CIPA), which requires public libraries to use a technology protection measure, the Board has authorized the use of content filtering software on all library owned computers with direct access to the Internet. This policy's intent is to prohibit the intentional viewing of sexually explicit imagery, including "visual depictions that are (a) obscene; (b) child pornography; or (c) harmful to children" as defined by CIPA.

The Board recognizes that technology protection measures can only filter an approximation of the scope of content outlined by CIPA and this policy. Technology protection measures fail to block some visual depictions that could be deemed obscene, child pornography or harmful to children. In addition, all technology protection measures will block some materials that are appropriate for use within the library and beyond the scope of filtering intended by CIPA and this policy.

In recognizing the deficiency of such technologies and in compliance with the United States Supreme Court requirement that filters may be employed in public libraries if there is a mechanism to disable the filter for adults without significant delay, a filter bypass feature is available to adult patrons. Any adult patron, 18 years of age and over, may elect to bypass the filter by entering his/her library card number. With the filter disabled the adult patron may assess the appropriateness of the blocked material. No record of patrons who disable the filter will be recorded or maintained. Minors may request to have a filter disabled for bona fide research or other lawful uses, but may not use the card number of an adult to directly disable the filter. No library patron, regardless of age, is to disable the filter with the intention of viewing visual depictions prohibited by this policy.

Disclaimer

The Library Board understands that technology protection measures a re not perfect. No filtering software product on the market today is 100% effective in blocking every sexually explicit Internet site since new ones are added every day from all over the world. The Board cannot guarantee that sexually explicit material will not get past the filter or that there will not be other sites to which another patron or a parent might object. Parental Responsibility

As with books and other materials available at the Library, guidance of a child's access to the Internet and the information available is the responsibility of the parent, legal guardian or caregiver. Parents are encouraged to work with their children to develop acceptable rules for Internet use in the library and at home.

The Board has special concerns about the use of the Internet by children and cautions parents to take special steps to ensure the safety of their children when using the Internet in the Library and elsewhere:

    • Filtering products are particularly unsuited for protecting the safety and security of minors when using electronic mail, chat rooms, and other forms of direct electronic communications.
    • Filtering products are less successful in restricting access to materials harmful to minors.

    • All Internet users must take precautions to prevent the unauthorized disclosure, use, and dissemination of personal identification information, particularly of minors.

Incorporated into this Internet Safety Policy are the Dayton Metro Library's Guidelines for Use of Library Owned Computers that governs Internet access on library computers, including restrictions regarding the use of email and chat.

Revised Policy Adopted by the Board September 15, 2004

 


 Internet Access Policy Adopted by the Board of Trustees

Internet Safety & Acceptable Use Policy

In support of the Library's Mission, "...to connect our community to the broadest range of information and thought..." the Dayton Metro Library provides access to on-line information resources for use by patrons and staff. In addition to locally created content and information purchased or leased from commercial providers, the Library promotes and supports access to the Internet by all. The Library supports access through computers it provides in the Library, through training classes and through staff assistance.

The Internet provides a wealth of unique and valuable content that meets the varied interests and needs of our community. The Internet also provides unique mechanisms for manipulating and sharing information and thought. The Internet is an essential tool for completing the Library's mission. However, this new medium provides risks and challenges. The currency and accuracy of information obtained over the Internet may be suspect and all users need to use caution. In addition some information on the Internet, particularly explicitly sexual imagery, is inappropriate for viewing in a public library.

Board policy on the use of filters.

Providing access to the Internet presents a dilemma for the Dayton Metro Library. On one hand, the Library has upheld a commitment to the free flow of ideas and support of First Amendment rights of library users by offering the widest range of information resources possible through a documented selection process. On the other hand, the Library's tradition of selection is voided by the openness of the Internet. The Dayton Metro Library Board has adopted a policy of filtering library computers but with an understanding that the use of filters can only serve as an initial screen to alert users of material that may be inappropriate in a library setting or for some library users. The Board recognizes that ultimately the appropriateness of online content needs to be determined locally.

In compliance with the requirements of the Children's Internet Protection Act (CIPA), which requires public libraries to use a technology protection measure, the Board has authorized the use of content filtering software on all library owned computers with direct access to the Internet. This policy's intent is to prohibit the intentional viewing of sexually explicit imagery, including "visual depictions that are (a) obscene; (b) child pornography; or (c) harmful to children" as defined by CIPA.

The Board recognizes that technology protection measures can only filter an approximation of the scope of content outlined by CIPA and this policy. Technology protection measures fail to block some visual depictions that could be deemed obscene, child pornography or harmful to children. In addition, all technology protection measures will block some materials that are appropriate for use within the library and beyond the scope of filtering intended by CIPA and this policy.

In recognizing the deficiency of such technologies and in compliance with the United States Supreme Court requirement that filters may be employed in public libraries if there is a mechanism to disable the filter for adults without significant delay, a filter bypass feature is available to adult patrons. Any adult patron, 18 years of age and over, may elect to bypass the filter by entering his/her library card number. With the filter disabled the adult patron may assess the appropriateness of the blocked material. No record of patrons who disable the filter will be recorded or maintained. Minors may request to have a filter disabled for bona fide research or other lawful uses, but may not use the card number of an adult to directly disable the filter. No library patron, regardless of age, is to disable the filter with the intention of viewing visual depictions prohibited by this policy.

Disclaimer

The Library Board understands that technology protection measures a re not perfect. No filtering software product on the market today is 100% effective in blocking every sexually explicit Internet site since new ones are added every day from all over the world. The Board cannot guarantee that sexually explicit material will not get past the filter or that there will not be other sites to which another patron or a parent might object. Parental Responsibility

As with books and other materials available at the Library, guidance of a child's access to the Internet and the information available is the responsibility of the parent, legal guardian or caregiver. Parents are encouraged to work with their children to develop acceptable rules for Internet use in the library and at home.

The Board has special concerns about the use of the Internet by children and cautions parents to take special steps to ensure the safety of their children when using the Internet in the Library and elsewhere:

    • Filtering products are particularly unsuited for protecting the safety and security of minors when using electronic mail, chat rooms, and other forms of direct electronic communications.
    • Filtering products are less successful in restricting access to materials harmful to minors.

    • All Internet users must take precautions to prevent the unauthorized disclosure, use, and dissemination of personal identification information, particularly of minors.

Incorporated into this Internet Safety Policy are the Dayton Metro Library's Guidelines for Use of Library Owned Computers that governs Internet access on library computers, including restrictions regarding the use of email and chat.

Revised Policy Adopted by the Board September 15, 2004

 


 Guidelines for Using the Internet from Library Computers

Guidelines for use of Library Owned Computers

The following guidelines are provided to assist all patrons of the Library. The Library provides access to the Internet, word processing, spreadsheet, presentation and other productivity software at no charge to the user from computers available at the Library. Patrons are encouraged to ask for assistance, however, staff trained on the use of the Internet service may not always be available during library hours of operation.

Before using the Library's Internet service, patrons must read and agree to abide by the policies and procedures of the library as set forth in the Dayton Metro Library Internet Safety and Acceptable Use Policy and these guidelines.

Guidelines may vary slightly at each library location depending on physical constraints, number of workstations available, and the amount of use by the public.

Patrons agree to abide by the following guidelines when using the library's internet service:

  • In consideration of other library users, VIEWING OF SEXUALLY EXPLICIT SITES IS PROHIBITED BY LIBRARY BOARD POLICY.
  • The Internet computers are available, subject to periodic maintenance, during the library's normal hours of operation.
  • Use of the Internet computers is on a "first come, first served" basis. Patrons are required to sign up to use a computer for Internet access. Library cards and guest logons are used to reserve computers, to maintain computer sessions and to track printing from computers. No record is kept connecting library card numbers to web sites visited. The PC Reservation system does not retain individual information about signups past the day the reservation is made.
  • Users may sign up for only one session at a time. Internet sessions may be of limited time if others are waiting. Users must leave the assigned computer at the end of the session. Session extensions may be granted when no one is signed up for that computer and extended time will be included in calculations for an individual's allotted time for the day.
  • Users will respect the privacy of other users, and will refrain from attempting to view or read material being used by others.
  • The Library will not be held liable for damages to personal data and removable media. Despite the Library's attempt to protect users from viruses, please be advised that complete protection is not possible.
  • There is a printing charge. The Library does not charge for printing library catalog holdings and personal account information.
  • The Library will not create or maintain electronic mail or chat-room accounts for patrons.
  • Popular web-based e-mail and chat-oriented services may be accessed using Library computers, however, the display of sexually explicit imagery is prohibited.
  • Only authorized library employees are permitted to install software on library computers. Downloading of files from public access computers may be done on removable media only. Diskettes and CDs may be purchased at the library for a minimal charge.
  • Use of any computer is for LEGAL purposes only. Use of the workstation for any ILLEGAL purposes including software piracy and copyright violations is NOT permitted.
  • Use of any library computer for any activity that is deliberately offensive, or creates an intimidating or hostile environment is prohibited.
  • Use of any library computer for unsolicited advertising, chain letters, spreading of viruses and/or any other practice that interferes with the use by others is prohibited.
  • Any efforts to bypass the security of the Library's computer network, hacking, and/or other misuse of the Library's Internet computers is prohibited.

Compliance

Library patrons who fail to abide by the Library's Internet Safety and Acceptable Use Policy and the above Guidelines are in violation of the Library's posted Rules of Conduct. Failure to comply with these guidelines will result in loss of Internet service and in extreme or repeated cases may result in the loss of other library privileges.

Revised Policy Adopted by the Board March 15, 2006

 


Child Safety on the Information Superhighway

Whatever it's called, millions of people are now connecting their personal computers to telephone lines so that they can "go online." Traditionally, online services have been oriented towards adults, but that's changing. An increasing number of schools are going online and, in many homes, children are logging on to commercial services, private bulletin boards, and the Internet. As a parent you need to understand the nature of these systems.

    • Online services are maintained by commercial, self- regulated businesses that may screen or provide editorial/user controls, when possible, of the material contained on their systems.

    • Computer Bulletin Boards, called BBS systems, can be operated by individuals, businesses, or organizations. The material presented is usually theme oriented offering information on hobbies and interests. While there are BBS systems that feature "adult" oriented material, most attempt to limit minors from accessing the information contained in those systems.

    • The Internet, a global "network of networks," is not governed by any entity. This leaves no limits or checks on the kind of information that is maintained by and accessible to Internet users.

The Benefits of the Information Highway

The vast array of services that you currently find online is constantly growing. Reference information such as news, weather, sports, stock quotes, movie reviews, encyclopedias, and airline fares are readily available online. Users can conduct transactions such as trading stocks, making travel reservations, banking, and shopping online. Millions of people communicate through electronic mail (E-mail) with family and friends around the world and others use the public message boards to make new friends who share common interests. As an educational and entertainment tool users can learn about virtually any topic, take a college course, or play an endless number of computer games with other users or against the computer itself. User "computing" is enhanced by accessing online thousands of shareware and free public domain software titles.

Most people who use online services have mainly positive experiences. But, like any endeavor - traveling, cooking, or attending school - there are some risks. The online world, like the rest of society, is made up of a wide array of people. Most are decent and respectful, but some may be rude, obnoxious, insulting or even mean and exploitative.

Children and teenagers get a lot of benefit from being online, but they can also be targets of crime and exploitation in this as in any other environment. Trusting, curious, and anxious to explore this new world and the relationships it brings, children and teenagers need parental supervision and common sense advice on how to be sure that their experiences in "cyberspace" are happy, healthy, and productive.

Putting the Issue in Perspective

Although there have been some highly publicized cases of abuse involving computers, reported cases are relatively infrequent. Of course, like most crimes against children, many cases go unreported, especially if the child is engaged in an activity that he or she does not want to discuss with a parent. The fact that crimes are being committed online, however, is not a reason to avoid using these services. To tell children to stop using these services would be like telling them to forgo attending college because students are sometimes victimized on campus. A better strategy would be for children to learn how to be "street smart" in order to better safeguard themselves in any potentially dangerous situation.

What Are the Risks?

There are a few risks for children who use online services. Teenagers are particularly at risk because they often use the computer unsupervised and because they are more likely than younger children to participate in online discussions regarding companionship, relationships, or sexual activity. Some risks are:

    • Exposure to Inappropriate Material One risk is that a child may be exposed to inappropriate material of a sexual or violent nature.
    • Physical Molestation Another risk is that, while online, a child might provide information or arrange an encounter that could risk his or her safety or the safety of other family members. In a few cases, pedophiles have used online services and bulletin boards to gain a child's confidence and then arrange a face- to-face meeting.

    • Harassment A third risk is that a child might encounter E-mail or bulletin board messages that are harassing, demeaning, or belligerent.

How Parents Can Reduce the Risks

To help restrict your child's access to discussions, forums, or bulletin boards that contain inappropriate material, whether textual or graphic, many of the commercial online services and some private bulletin boards have systems in place for parents to block out parts of the service they feel are inappropriate for their children. If you are concerned, you should contact the service via telephone or E- mail to find out how you can add these restrictions to any accounts that your children can access.

The Internet and some private bulletin boards contain areas designed specifically for adults who wish to post, view, or read sexually explicit material. Most private bulletin board operators who post such material limit access to people who attest that they are adults but, like any other safeguards, be aware that there are always going to be cases where adults fail to enforce them or children find ways around them.

The best way to assure that your children are having positive online experiences is to stay in touch with what they are doing. One way to do this is to spend time with your children while they're online. Have them show you what they do and ask them to teach you how to access the services.

While children and teenagers need a certain amount of privacy, they also need parental involvement and supervision in their daily lives. The same general parenting skills that apply to the "real world" also apply while online.

If you have cause for concern about your children's online activities, talk to them. Also seek out the advice and counsel of other computer users in your area and become familiar with literature on these systems. Open communication with your children, utilization of such computer resources, and getting online yourself will help you obtain the full benefits of these systems and alert you to any potential problem that may occur with their use. Guidelines for Parents

By taking responsibility for your children's online computer use, parents can greatly minimize any potential risks of being online. Make it a family rule to:

    • Never give out identifying information (home address, school name, or telephone number) in a public message such as chat or bulletin boards, and be sure you're dealing with someone that both you and your child know and trust before giving it out via E-mail. Think carefully before revealing any personal information such as age, marital status, or financial information. Consider using a pseudonym or unlisting your child's name if your service allows it.
    • Get to know the services your child uses. If you don't know how to log on, get your child to show you. Find out what types of information it offers and whether there are ways for parents to block out objectionable material.
    • Never allow a child to arrange a face-to-face meeting with another computer user without parental permission. If a meeting is arranged, make the first one in a public spot, and be sure to accompany your child.
    • Never respond to messages or bulletin board items that are suggestive, obscene, belligerent, threatening, or make you feel uncomfortable. Encourage your children to tell you if they encounter such messages. If you or your child receives a message that is harassing, of a sexual nature, or threatening, forward a copy of the message to your service provider and ask for their assistance.

      Should you become aware of the transmission, use, or viewing of child pornography while online, immediately report this to the National Center for Missing and Exploited Children by calling 1-800-843-5678. You should also notify your online service.

    • Remember that people online may not be who they seem. Because you can't see or even hear the person it would be easy for someone to misrepresent him- or herself. Thus, someone indicating that "she" is a "12-year-old girl" could in reality be a 40-year-old man.
    • Remember that everything you read online may not be true. Any offer that's "too good to be true" probably is. Be very careful about any offers that involve your coming to a meeting or having someone visit your house.
    • Set reasonable rules and guidelines for computer use by your children (see "My Rules for Online Safety" on last page as sample). Discuss these rules and post them near the computer as a reminder. Remember to monitor their compliance with these rules, especially when it comes to the amount of time your children spend on the computer. A child or teenager's excessive use of online services or bulletin boards, especially late at night, may be a clue that there is a potential problem. Remember that personal computers and online services should not be used as electronic babysitters.


Be sure to make this a family activity. Consider keeping the computer in a family room rather than the child's bedroom. Get to know their "online friends" just as you get to know all of their other friends.

This brochure was written by Lawrence J. Magid, a syndicated columnist for the Los Angeles Times, who is author of Cruising Online: Larry Magid's Guide to the New Digital Highway (Random House, 1994) and The Little PC Book (Peachpit Press, 1993).

Child Safety on the Information Highway was jointly produced by the National Center for Missing and Exploited Children and the Interactive Services Association (8403 Colesville Road, Suite 865, Silver Spring, MD 20910).

This brochure was made possible by the generous sponsorship of: America Online, CompuServe, Delphi Internet, e-World, GEnie, Interchange Online Network, and Prodigy Service.

My Rules for Online Safety

  • I will not give out personal information such as my address, telephone number, parents' work address/telephone number, or the name and location of my school without my parents' permission.
  • I will tell my parents right away if I come across any information that makes me feel uncomfortable.
  • I will never agree to get together with someone I "meet" online without first checking with my parents. If my parents agree to the meeting, I will be sure that it is in a public place and bring my mother or father along.
  • I will never send a person my picture or anything else without first checking with my parents.
  • I will not respond to any messages that are mean or in any way make me feel uncomfortable. It is not my fault if I get a message like that. If I do I will tell my parents right away so that they can contact the online service.
  • I will talk with my parents so that we can set up rules for going online. We will decide upon the time of day that I can be online, the length of time I can be online, and appropriate areas for me to visit. I will not access other areas or break these rules without their permission.

For further information on child safety, please call the National Center for Missing and Exploited Children at 1-800-THE-LOST (1-800-843-5678).

 


 Disclaimer

Internet / Ohio Public Library Information Network Use

Library patrons using the equipment and facilities of the Dayton and Montgomery County Public Library to access the Internet and its available resources are cautioned that the networked information available via this service is not generated by the Library. The Dayton and Montgomery County Public Library, through the Ohio Public Library Information Network (OPLIN), provides access to reference databases of general and special periodical materials, reader's advisory services, homework centers to assist students with research assignments, and legislative, historical and archival materials and information. However, through the use of the Internet, a wide variety of information and material on virtually any subject is available.

Information available through this service is not warranted by the Library to be accurate, authoritative, factual or complete. The availability of networked information via this service does not constitute any endorsement or ratification of that information. The Library is not responsible for the content of networked information via this service. The use of this service to engage in any activity which constitutes violation of local, state and/or federal laws is strictly prohibited.

All users of this service agree to hold the Library harmless from any and all claims, losses, damages, obligations or liabilities, directly or indirectly relating to this service and/or the networked information available via this service, caused thereby or arising therefrom. In no event shall the Library have any liability for lost profits or for indirect, special, punitive or consequential damages or any laibility to any third party, even if the Library is so advised of the possibility of such damages.

Adopted by the Board 7/17/96

 

Collection Development Policy

Introduction

"The Dayton Metro Library connects our community to the broadest range of information and thought. We are the marketplace of the mind." (From the Library's Mission Statement, Appendix A)

To meet this service responsibility, the Board establishes a Collection Development Policy. This document defines a policy to guide library staff in the selection of materials. It also serves as a means to inform the public of the philosophy of selection and establishes a framework for continuous collection evaluation and improvement.

In addition to the Main Library, the Dayton Metro Library is served by twenty branch locations as part of an integrated system. The library system is a unified collection with an integrated computer catalog which allows a patron to see what is in the entire collection by checking the PAC (public access catalog) at any library. One library card can be used at all locations to borrow materials. Materials borrowed from one library branch can be returned to another, and library materials from any location may be delivered to another branch that is the most convenient for a patron to use.

The Board of Library Trustees and staff cooperate and communicate with other libraries in the area as well as community agencies, groups, and organizations with purposes and activities related to library objectives.

This document outlines the roles and responsibilities of the Board and staff in making decisions about library collections. It also examines the demographic and cultural context by which materials are added to the collection. The general philosophical basis for selection and support for the protection of intellectual freedom are included with specific guidelines for the purchase of various types of material for a diverse clientele.

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Download a PDF of the entire Collection Development Policy.
 

Legal Authority and Staff Responsibility for Selection

The governing body of the library is the Board of Trustees, consisting of seven members who serve without remuneration. The Montgomery County Board of Commissioners appoints four members, and the Judges of the Montgomery County Court of Common Pleas appoint three. Each serves for seven years with one Board member appointed annually. The Board sets library policy, appoints staff, acts on the budget recommended by the Executive Director, and is responsible to the public for library activities and services.

The Collection Development Policy is the document containing all of the policies of the Board relative to the collection development of materials. The policy can be amended only by the Board.

The Board delegates responsibility for collection development to the Executive Director who authorizes the Office of Collection Development to select materials. Collection development personnel are library professionals and are knowledgeable in their areas of selection.

The majority of the materials selection process is done on-line through vendor sites. These vendors provide thorough product descriptions which can include cover art, reviews, excerpts, pricing, format information, annotations, and sales or box office figures, all of which facilitate the selection process. Additional materials are selected from print catalogs and mailers, although these account for a small percentage of the total selection process. These items generally augment specialized interests and add to the overall breadth of the library collection. (Appendix B)

Most new book titles considered for purchase originate from weekly on-line lists available on library vendor sites. The Office of Collection Development develops profiles with library vendors concerning the kinds of materials which should be included in selection lists. Specific authors, publishers, series, review sources, formats, and publication dates are examples of parameters set by the Office of Collection Development for vendors to follow when formulating selection lists. Most new audio visual titles considered for purchase are also acquired on-line from library vendor sites without the benefit of vendor profiled lists. Staff members build these lists based on vendor catalogs and topical lists. Other items added to order lists on a weekly basis are patron requests for purchase, staff suggestions, high interest titles reviewed in popular media, and replacements of lost, worn, or high demand materials. The Office of Collection Development welcomes suggestions for purchase from all members of the library's community.

Collection Development staff work with pre-selection committees of librarians from throughout the library system. Depending on the media, committee members either note comments on titles under consideration on the on-line lists or attend a meeting where titles are discussed. Collection Development staff weigh the comments from the pre-selection committees against many other factors before making a final purchasing decision which includes the number of copies and location assignment. Agency profiles filled out by on-site librarians indicate the types and quantities of materials desired by that location. The circulation system provides usage statistics for all included titles. Selectors consult these statistics before purchasing a new edition or when purchasing more items on a subject or by a previously owned author. When applicable, staff research and compare the purchasing patterns of other similar sized libraries. Budget constraints also affect purchases. Strategic goals of the library influence buying patterns as well. Items submitted to the Office of Collection Development by a vendor as best sellers or box office hits are not subject to pre-selection committee comment and are usually ordered immediately. Patron requests for purchase, staff suggestions, high interest titles reviewed in popular media, and special interest lists bypass pre-selection committee comment as well. The Guidelines for Materials Selection listed later in this document apply to all purchases.

Standing orders exist for items such as annual series or for items known to be popular such as bestselling authors and series. Agencies select standing orders. Agencies also select paperbacks, replacements and reference materials themselves. Collection Development staff communicate with agency staff regularly and visit as often as possible.


Indentification of Users and the Community Served

 
Demographics

According to Census Quick Facts in 2004 the population of Montgomery County was estimated to be 550,063. This was a decrease of 1.6% since 2000. Between 1990 and 2000 the county population dropped 2.6%. According to the Dayton Daily News (3/26/2006), the Census Bureau estimates the county lost 2,118 people in 2005. The Dayton region, which includes 11 counties, showed a 3% increase in population mainly in the southern counties. Suburban growth centered on the interstates, mainly near I-675.

People QuickFacts Montgomery County Ohio
Population 2000 559,062 11,353,140
Persons under 5 years old 6.6% 6.6%
Persons under 18 years old 24.7% 25.4%
Persons 65 years old and over 13.7% 13.3%
Persons between 18 and 65 years 61.6% 61.3%
Female persons 52.0% 51.4%
White persons 76.6% 85.0%
Black or African American persons 19.9% 11.5%
American Indian and Alaska Native persons 0.2% 0.2%
Asian persons 1.3% 1.2%
Persons reporting some other race 0.5% 0.8%
Persons reporting two or more races 1.5% 1.4%
Persons of Hispanic or Latino origin 1.3% 1.9%
Living in the same house in 1995 and 2000 54.3% 57.5%
Foreign born persons 2.5% 3.0%
Language other than English spoken at home 4.6% 6.1%
High school graduates 83.5% 83.0%
Bachelor's degree or higher 22.8% 21.1%
Persons with a disability 100,332 (17.9%) 1,909,489 (16.8%)
Mean travel time to work in minutes 21.2 22.9
Housing units, 2002 250,646 4,875,496
Homeownership rate, 2000 64.7% 69.1%
Median value of owner-occupied housing units $95,900 $103,700
Persons per household, 2000 2.37 2.49
Median household income, 1999 $40,156 $40,956
Per capita money income, 1999 $21,743 $21,003
Persons below poverty level, 1999 11.3% 10.6%

Statistical Analysis

An area of significance where Montgomery County varies from the state as a whole is in the percent of white and African American residents, with African Americans being 8.4% greater than the population rate across the state. The county also has a greater transient population compared to the state figures since 3.2% less were in the same residence between the years 1995 and 2000. The rate of foreign born population appears to be less than across the state except in the area of Asian born. High school graduates and those holding a bachelor's degree or higher is slightly above the state percentage. It is noteworthy that 1.1% more residents have disabilities compared to the state total. This could be because of the high concentration of high quality medical facilities within the county. Montgomery County also has a significantly lower rate of home ownership. The median value of owner-occupied dwellings is lower than the state as is median household income. The county per capita income is 3.5% higher than the state amount. This may indicate that county residents on average make more income than the state average yet live in less expensive housing on the average. The Dayton area prides itself in affordable housing and these statistics bear that out. The strong business and economic base in the region affords above average incomes for many. The people below poverty level at 11.3% is above the state average yet is still lower than other urban centers such as Cuyahoga County at 13.1%, Franklin County at 11.6% and Hamilton County at 11.8%.

Community Trends and Points of Interests

The 2003 celebration of the centennial of the Wright Brothers' first flight has accelerated interest and growth in endeavors related to aviation history in Dayton. Most notable is the Dayton Aviation Heritage National Historical Park, which celebrates the work of the Wright Brothers and Paul Laurence Dunbar at four locations. Business leaders continue to develop projects based on Dayton's rich aviation heritage, with the aim of increasing heritage tourism.

Wright-Patterson Air Force Base (W.P.A.F.B.) continues to be the leading aeronautical research and development center in the U.S. The base attracts many top scientists and fosters extensive contract work in the region, such as the work done at University of Dayton Research Institute and Miami Valley Research Park. W.P.A.F.B. was recently awarded more work while other military bases were closed across the country.

Dayton continues its legacy as the cradle of invention as the area recently ranked 17th in the country for the number of patents issued and fifth in the number of degrees awarded in science and engineering.

The region is still ranked as the top 90-minute air market and is situated at the Crossroads of America - I-70 and I-75.

Dayton hosts diverse industries such as automotive and aerospace manufacturing, information technology, health care, and education. About 3,000 new businesses begin each year in the Dayton area and they range in size from small to large. Several organizations are in place to foster small business entrepreneurialism. Dayton hosts more machine and tool shops than almost any city in the country.

As the birthplace of city manager government, Montgomery County benefits from a tradition of well managed government in more than 16 different political entities. Recent cuts in state funding to local government have caused a greater need for cooperation and efficiency.

Many of the schools in the county have been rated highly by the Ohio Department of Education. Due to Dayton Public School's focus on enhancing academic performance, it has emerged from the status of academic emergency to continuous improvement. The area also offers strong parochial schools and leads the state in the number of charter schools. The number of home schoolers and daycares continues to grow.

The Dayton area's forty-four institutions of higher education, led by the University of Dayton, Wright State University and Sinclair Community College, provide a wide range of technical, professional and academic degrees. These academic resources contribute to the higher than average number of post secondary graduates in the area.

Excellent health care facilities are available and range from large general hospitals to more specialized facilities such as Children's Medical Center, the VA, and Dayton Heart Hospital. Hospitals and related health organizations are some of the largest employers.

Recent or looming closings such as those at Delphi, MeadWestvaco and the UPS air freight hub are of great concern as residents hope the Dayton area can bounce back as it has in the past during other closings.

Dayton is continually revitalizing itself and the latest development is the Schuster Performing Arts Center. Dayton Dragons Fifth/Third Field, RiverScape Metro Park, Second Street Market, and continued growth in downtown housing are other examples.

A strong support for the arts is evident in the success of Culture Works and the many groups it supports such as The Dayton Opera, The Dayton Philharmonic Orchestra, The Dayton Ballet, and DCDC, to name a few. Visual arts are also bolstered by the success of Dayton Art Institute, DVAC and many other galleries throughout the area.

Metro Parks offers a strong parks system including miles of bikeway paths. It recently announced a new focus on making Dayton an outdoor recreation destination.

The diverse population of the area consists of around 77% white, and 20% African American. The area has growing populations of Latinos, Asians and those of Middle Eastern descent. Appalachian heritage is celebrated. A wide variety of religions are observed.

Citizens of Dayton and surrounding communities enjoy a high quality of life through an abundance of cultural opportunities such as local museums and parks, and special events such as the Cityfolk Festival, Dayton Black Cultural Festival, Vectren Air Show, and sporting events. Many service organizations and clubs such as those supported by the United Way strengthen the community.

Trends affect selection decisions as residents of the county make heavy use of its public library services, borrowing more than 6,000,000 items from the Dayton Metro Library annually. Per capita circulation is consistently among the highest of the major urban counties of Ohio and the nation. To save taxpayers' money, the public library supplements and complements the collections of schools, colleges, universities, hospitals, businesses, and other institutions, but it does not duplicate the full range of materials that these organizations make available to their clientele. The public library serves the large public which does not have access to other libraries and provides a broader range of materials than specialized libraries supply for their limited constituencies. Statewide resource sharing agreements and Interlibrary Loan allow library patrons to request items from around the state and the country. Many patrons now do much of their library browsing on-line in the comfort of their home and visit local branches only to pick up requested materials. Many other patrons still enjoy the friendliness and community feel of their local branch and continue to visit in person.


Philosophy of Selection

Collection development is the systematic and cost effective building and evaluation of the library collection. Its goal is to support the mission of the library and involves both selection and deselection. Collection development balances the forces driving collection building such as usage trends, patron requests, staff input, media reviews and technology against the limitations of space, human resources, budget and availability.

Fundamental to the philosophy governing collection development are the principles expressed in the American Library Association's Library Bill of Rights and Freedom to Read and Freedom to View Statements (Appendices C, D and E). In a democratic society that depends on the free flow of information, the Dayton Metro Library is the key public institution and most visible symbol of democracy and the importance of education, lifelong learning, and intellectual freedom in the region.

Freedom of speech and of the press are not the only ingredients of free communication. Freedom of expression is meaningless if the ideas so expressed are not readily available to all. The library plays an essential role in the process of free communication by making easily accessible the whole spectrum of recorded thought. The Board commits itself to the concept of freedom to read, to view, and to listen and resists vigorously any and all efforts to censor its collections. No library materials will be proscribed or removed because of partisan or doctrinal disapproval. Nor are materials excluded from the library because of the origin, background, or views of those contributing to their creation.

Materials within the library's collections will not be suppressed because they are objectionable to some. The Board holds the restricting of access to certain materials and labeling of materials as potentially offensive to be suppression. It holds suppression to be censorship, albeit in a subtler form than total exclusion of materials from the collections. Representation of an idea, opinion, or school of thought within the library's collections does not in any fashion constitute endorsement by the Board. The Board is specifically committed to the inclusion of conflicting and minority ideas, opinions, and philosophies so that patrons can draw their own conclusions in an informed manner. The Library Board considers all materials selected under this policy to be constitutionally protected under the First Amendment of the United States Constitution and the Ohio State Constitution. If a court having jurisdiction over the Dayton Metro Library decides that any material in the collection is not constitutionally protected, such material will be removed. Material under court consideration will remain available to patrons until a final court ruling is made after all appeals are exhausted.

Librarians have a professional responsibility to be inclusive, not exclusive, in collection development. Access to all materials legally obtainable should be assured to the user, and policies should not unjustly exclude materials even if they are offensive to the librarian or the user. Collection development should reflect the philosophy inherent in Article II of the Library Bill of Rights: Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. A balanced collection reflects a diversity of materials, not an equality of numbers. Collection development should be done according to professional standards and established selection and review procedures.

By the library's purpose, role, and design, its collections will contain materials which are controversial, even offensive to some. The library has a responsibility to protect, perhaps even to seek out, works that are controversial because these works are a reflection of our free and pluralistic society, a microcosm of social conscience past, present, and future.

As expressed in the Freedom to Read Statement, the Board supports the belief "that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours."

It is the responsibility of the library to provide alternatives. Patrons are free to make their own choices.

Ideally, parents who are concerned about material their children borrow should accompany their children to the library. That's not always possible so the library offers parents the option of restricting the borrowing privileges of their own children. They may limit their children to only juvenile videos until the child is 18 years of age and/or to books in the children's collection until the child completes sixth grade. Parents wishing to place these restrictions must fill out the "Request for Restriction of Juvenile Borrowing Privileges" (pdf-icon-tinyAppendix F), available at all Dayton Metro Library libraries. This approach is consistent with the Library Bill of Rights interpretation which states that parents and only parents have the right and responsibility to restrict the access of their children - and only their children - to library resources".

The Library recognizes that from time to time there will be citizen complaints or concerns about a specific title or type of material selected for or deselected from the collection. When a Request for Reconsideration of Library Material (pdf-icon-tinyAppendix G) is made, the Library must ensure that the request is handled seriously and, equally important, that the fundamental principles of intellectual freedom are upheld. This policy provides the systematic approach to be followed.

Steps in the Request for Reconsideration of Library Material Procedure (Appendix H) must be followed by citizens and by the Executive Director and Board of Trustees when reconsidering challenged materials and rendering a decision.


Objectives

The library is intended to meet the civic, educational, informational, cultural, and recreational needs of its users through collections that include a wide variety of print and non-print materials for all levels of educational achievement. The Office of Collection Development identifies the special interests of our diverse community populations and entities and builds collections that mirror the interests of its customers.

The Board places priority on building customer centered collections that respond to current needs and interests of our community, rather than building historical and rare material collections -except for the acquisition of materials of both past and current significance to the Miami Valley area.

Collection Evaluation

The evaluation of the collection is a fundamental responsibility. The staff continuously evaluates materials, replacing or repairing those that are worn or damaged and withdrawing items no longer current or in demand. As the library continues to collect newly published items, our space needs will continue to be challenged. The most cost effective way to stretch shelf-space is through the removal of used and outdated materials. Leaving rarely used materials on the shelves decreases rather than increases patron satisfaction. Removing obsolete titles and materials in poor physical condition makes it easier for patrons to choose from the titles that remain. The Office of Collection Development actively searches for replacement items for dated materials.

Collection evaluation is not to be employed as a convenient means to remove materials presumed to be controversial or disapproved of by segments of the community. Such abuse would be a violation of the principles of intellectual freedom as expressed in the Library Bill of Rights.

Depending upon condition, materials withdrawn from the collections as part of the evaluation process may be offered for sale in the Friends of the Library's book sale. The Dayton Metro Library has an agreement with the Friends of the Library for the sale of withdrawn materials. Gifts and other items not added to the library's collection are also included or are recycled. Withdrawn materials are not offered at any time other than the book sale. Exceptions may be made and the materials may be given to a school or other non-profit agency for use in a recognized program.

Guidelines for Materials Selection

These guidelines are applicable to most selection decisions. Other factors may be taken into consideration, and the importance or weight of a particular guideline will vary from one acquisition to another.

  • Reputation and qualifications of the creator(s), publisher(s) or producer(s)
  • Community needs, interests, and demands
  • Literary, artistic, and technical values
  • Significance of the author's work to the Miami Valley
  • Relationship to the collection
  • Availability for purchase
  • Availability in other areas and urban libraries
  • Format
  • Recommendations of reviews
  • Durability of format
  • Price
  • Suitability for intended user
  • Judgment of work as a whole

Gifts

The Dayton Metro Library is interested in donations of materials that will broaden and enrich the Library's collections. Much depends on the condition of the items donated and the needs of the library's collection. New titles acquired in this manner are subject to the basic standards of selection. Replacements and duplicate copies are added to the collection if needed. The Dayton Metro Library recognizes the addition of donations to the collection is a costly enterprise and thus the library must carefully consider whether the donation is worth the price of cataloging and processing it. If it is not on a subject of interest to the users of the library, no matter how fine the book may be, the library may decide not to add it to the collection.


Adult Collection - Print

Print materials remain the primary focus of the Dayton Metro Library. The collection includes a wide range of subjects with a variety of treatments. Print collections are developed primarily in subject areas where there is significant actual or anticipated demand. The Main Library serves as the primary resource and reference center for the library system. However, expensive, highly specialized and esoteric materials may be obtained via statewide resource sharing agreements or interlibrary loan. The collection provides information useful for basic research in most fields of knowledge.

Branch library collections are not intended for in-depth research or scholarly work. They include basic works in major fields of knowledge and are intended to reflect the interests of their communities. Popular titles and subjects are purchased as long as there is a demand for them.

All agencies draw upon the full resources of the library system for titles and topics in lesser demand. Patrons involved in research projects which are beyond the limits of the branch collections are referred to the Main Library, or, if more appropriate, to one of the academic or special libraries in the area. Patrons may also be referred to specific social service or government agencies for their informational needs.

Fiction

The library purchases a wide range of fiction reflecting the diverse interests of a public that varies greatly in education, taste, and reading ability. The library purchases most fiction pre-publication and researches each title, using a variety of standards. An attempt is made to purchase books representing virtually all categories of fiction.

The library is very much aware of community or public demand and will often purchase fiction titles that are not notable for their literary quality or artistic merit but have substantial popular appeal. Popular titles are purchased as necessary to meet demand. Because of the abundance of available fiction titles, the library uses various criteria, including popular measures for purchasing. Multiple copies are purchased to meet demand.

Non-Fiction

The library's non-fiction collection includes material on almost any topic which might be of interest to the library's constituency. The library purchases most non-fiction pre-publication and researches each title, using a variety of standards. Popular items and subjects are purchased according to demand but the library also provides materials for those whose interests or needs are not widely shared. Although accuracy of content and authority of a work's creators are important criteria in the selection of non-fiction materials, the library does not assume responsibility for inaccuracies or errors in the works included in its collections. History teaches that what appears to be the truth today often becomes tomorrow's fiction. Opinion, hypothesis, and theory are as important to the library's non-fiction collection as proven facts.

The library attempts to acquire materials representing all diverse points of view on current and historical questions and controversies, including legal, constitutional, political, economic, medical, ethical, religious, social, sexual, and other issues. Inclusion of material representing a particular belief, opinion, or point of view in the library's collection does not constitute endorsement by the library.

Reference materials are typically available at all times for research. Some titles are included as both circulating and reference copies.

Collection Accessibility Services

Whenever possible, Dayton Metro Library applies the principles of universal design to its buildings, services and collections. Concepts of universal design relevant to library collections include:

    • The design is useful and marketable to people with diverse abilities.
    • Provides the same means of use for all users; identical where possible, equivalent where not.
    • Avoids segregating or stigmatizing any user.

Dayton Metro Library selects materials in a variety of formats that support use of the collection by patrons with disabilities. Formats like audio books and DVDs with subtitles included as a standard are equally useful to all patrons, regardless of ability. Formats including large type books and magazines, Descriptive Video Service (DVS) videocassettes and DVDs , and books in Braille provide equivalent access to patrons with low-vision challenges. DML staff can connect the patron with resources from the Regional Library for the Blind and Physically Handicapped, located at the Public Library of Cincinnati and Hamilton County. Through this service, patrons with vision challenges can receive a Talking Book Machine and a wide variety of materials including books, magazines and newspapers. The Regional Library also has an extensive collection of books in Braille. These materials are delivered to the patron's home at no charge.

Several branches have MagniSight low vision readers, donated by the Lions Club. These machines take standard print materials and enlarge them on the screen so that low-vision patrons may use them effectively.

Patrons with disabilities that do not allow them to come to a Dayton Metro Library location may request Homebound Service. Materials are selected by patron request or through a patron profile and delivered to the patron's home on a three week schedule.

Large Type Collection

Large type books provide continuing access to literature and information to patrons with visual challenges that make it hard to read regular print. Large type materials are available for children, teens and adults. The adult collection will grow most rapidly as the population ages and becomes more likely to encounter problems with vision. Patron interests and title availability direct the content of this collection. Patron interests reflect those of the general population, and the collection should include both informational and recreational reading. Placement of large type titles, along with large type magazines, should support the branch or department profile indicating the size of potential audience for this material. Selection criteria is consistent with criteria used for the general collection, with the added consideration of print size and patron usability.

Local History Collection

This collection at the Main Library contains material on the history, description, and development of Dayton and Montgomery County. The scope of the collection also includes material relating to the Miami Valley area, especially histories defining the initial development of the region.

The objective of this collection is to provide a central location for the preservation of the records of Dayton and Montgomery County. The library acquires and maintains materials that are a permanent record of the past and present activities of the community. The majority of these records are irreplaceable. To preserve this collection, it is necessary to make the materials available for use within the library only, and then only to patrons who present proper identification.

The Dayton Collection also includes the works of local authors. Local authors are defined as writers who have spent a significant part of their lives in the Dayton and surrounding area or who are otherwise closely associated with this area. Writers born in the county who leave in their very early years and short-term adult residents are not regarded as local authors. Works of local imprint are added only when they contribute directly to the social and cultural history of the region.

Books and papers related to local history only because they were originally owned and used by local residents are not added, except in rare cases where the "association item" adds something to the picture of life in the past in Dayton and Montgomery County, e.g. the library of Benjamin Van Cleve, one of the original settlers in Dayton, or textbooks used in the very early schools.

Literacy Collection

The Literacy Collection is intended to help adults with low reading skills. In addition, this collection is aimed at assisting those learning English as a foreign language. Although both fiction and non-fiction are included in the Literacy Collection, the focus is on books relating to English language reading, writing, and comprehension. There are a number of sources that are used in the selection of books for the Literacy Collection.

African-American Collection

For more than two centuries, Dayton has been home to many African-American artists, writers, educators, military heroes and performers, and their accomplishments and contributions to the city and the nation are celebrated at area museums, universities and performance halls. The African American Collection is housed at multiple locations throughout the library system. The collection is intended to document the African American experience, to preserve Black culture and heritage, and to promote and support the study of Black History and culture. The collection consists of circulating fiction and nonfiction materials.

Foreign Language Collection

The Foreign Language Collection serves students and native speakers of foreign languages. This collection contains titles for informational needs, recreational reading and for increasing fluency of a language.

Need, shown by demographics and by patron requests, determines which foreign language materials are purchased by the library. Circulation and requests indicate the subjects and genres patrons prefer. Fiction and non-fiction best sellers are excellent choices.

Genealogy Collection

The library acquires all genealogical material relating to Montgomery County. The library attempts to include indexes to births, deaths, marriages, wills and land records and, when possible, compilations of the records for the surrounding counties of Miami, Darke, Preble, Butler, Warren, Greene and Clark.

Family histories are accepted if any of the ancestors or descendants had ties with the Miami Valley.

The library purchases basic genealogical research guides.

The library purchases volumes of Passenger and Immigration Lists Index.

Beyond our immediate area, selection of materials is determined primarily by the major migration routes to the Miami Valley (Alabama, Delaware, Indiana, Kentucky, Maryland, Mississippi, New York, Ohio, North Carolina, Pennsylvania, South Carolina, Tennessee, and Virginia) and the predominant countries of origin of the immigrants (Germany, Great Britain, and Africa).

The library purchases census indexes for the above states and, when possible, for additional states east of the Mississippi River.

Government Publications

The Main Library has been a selective depository of federal documents since 1909. The library coordinates its selection with the University of Dayton and Wright State University to avoid duplication of lengthy series which might cause storage problems. The State Library of Ohio is the regional depository for the state, and documents may be requested through interlibrary loan if they are not available locally.

Selection is based on use and interest to the general public. The items selected may range from canning guides, child care guides, and directories of government agencies to specialized items of interest to the business community, such as the various census publications.

Heavy emphasis is placed on the availability of the U.S. Code, the Code of Federal Regulations, and the Federal Register. The library also acquires the Congressional Record and the Congressional Serial Set.

The Federal Library Depository Program is quickly becoming a more electronic service. The number of government publications produced in paper copy is less and less each year. Most government documents are available in electronic format and may be accessed through the catalog.

In addition, the Main Library is a depository for Ohio documents and receives those items acquired by the State Library of Ohio for distribution to depositories.

All federal and state documents are available to the public either on regular loan, special loan, or for reference use in the library.

Newspapers

The Main Library's newspaper collection is diverse. A complete file of the local daily papers, both morning and evening, is available dating back to 1808. Minority newspapers for the Dayton area are acquired as they are published. Newspapers from major cities In Ohio are retained for one month.

A selection of daily newspapers from major cities of the nation is also received and retained for one month. Also available are a 50 year run of the Wall Street Journal and a complete file of the New York Times from 1851 on microfilm with indexes for both papers.

Branch libraries acquire the Dayton Daily News and assorted national and regional papers, as well as their local community newspapers.

Magazines

The Main Library maintains a representative collection of magazines intended to supplement the book collection. The focus of the magazine collection is on publications that will provide current information on a variety of popular and practical research topics. Included in this collection are business and industry journals as well as titles dealing with health issues, consumer product evaluations, hobbies and crafts, and arts and entertainment.

The main criteria used to determine whether a magazine will be added to the collection are:

  1. the potential for use of the magazine;
  2. its inclusion in indexes and full text databases received by the library;
  3. an examination of a sample copy;
  4. reviews of the publication;
  5. the availability of the magazine at other area libraries;
  6. coverage of the publication's subject area in the library's existing collection.

To ensure that these materials are readily available for patron use, the Main Library does not circulate the majority of its magazines. Back files of many magazines are available in bound copies or microfilm at the Main Library or full text online databases with remote access. There is a small separate collection of general interest titles that are available for circulation at the Main Library. In addition to this, the print magazine collections housed at branch libraries are generally available for borrowing.

Rare Books

The Main Library does not frequently add to its collection of rare books. Material which is judged to be of significant value or to have sufficiently unique characteristics is, from time to time, added to the collection. Outside experts may be consulted concerning the disposition of rare book donations.

Material from the Rare Book Collection does not circulate and is subject to special restrictions for use in the library.

 


Children's Collection - Print

The children's collection serves children from birth through twelve years old and adults involved with children such as parents, caregivers, teachers, homeschoolers, group leaders, and children's literature students. It includes materials for all reading, listening, and viewing levels; for all recreational preferences; and on all subject interests. Because the children's collection spans birth through twelve years, it includes material for pre-readers and beginning readers which will not interest older children. By the same token, material purchased for older children is often too complicated to be useful or understood by the younger child. Parents should assist their children, especially younger children, in selecting material to meet their needs satisfactorily.

Replacement and duplication of older titles is extensive as children read and reread favorite books spanning generations. Besides materials for children, the children's collection contains material on children's literature and library service to children and a number of books concerned with parenting and teaching.

The children's print collection, like all of literature, often reflects reality. As such it may include material which is controversial or offensive to some.

Picture Books

The library provides picture books for reading aloud and sharing with children from birth to grades three or four. In these books, the text and pictures should complement each other. Sentences should be rhythmic and vocabulary distinctive and appropriate for the child's listening ability. The illustrations should be artistic and satisfying to the child. The story should be original and interesting, preferably with an underlying theme to add depth to a minimal plot. Concept and information books should be creatively presented. The illustrations in wordless books should encourage the child to create a story. Easy to read books should be artistically illustrated and creatively written with a readability of pre-primer through grade three. All picture books should broaden the child either emotionally or intellectually.
Fiction

Fiction is selected mainly for grades four through six. Plot should grow out of a strong theme, be believable, and excitingly developed through action. Characters should be logically motivated and revealed through incidents. The words should flow smoothly with few clich. Dialogue should sound natural. Illustrations, if included, should be artistic and add to the appreciation of the story. Adaptations and abridgments are purchased only when they are faithful to the intent of the original. Each book in a series is evaluated separately.

Non-Fiction

Non-fiction should be accurate, objective, and consistently appropriate to the age of the reader. The format should be appealing with the inclusion of diagrams, maps, illustrations, and photographs as needed to enhance the understanding or enjoyment of the text. The text should show some originality of treatment. The style should be direct and neither over simplified nor too complicated for the intended audience. Indexes and bibliographies should usually be included, and they should be accurate and complete.

Books to assist with learning another language are selected as well as a few translations of easy children's books originally published in English.

The non-circulating reference collection, while not extensive, consists of books needed to answer specific questions and to assist with the location of material in other books. It includes encyclopedias, almanacs, dictionaries, bibliographic aids, indexes, important lists, definitive books in areas such as plants, shells, birds, states, and presidents, and books related to the subject of children's literature.

Historical Collection

Books by important authors and illustrators and books that have been critically acclaimed in the past are added to this Main Library collection as last copies are withdrawn from the circulating collection. Interesting gift books such as examples of old spellers, readers, and textbooks are added along with other books of significance.

Magazines

Magazines and some online databases are selected to appeal to children of all ages and are chosen from approved professional lists and from examination of new publications. Magazines for adults are selected to cover interests in children's literature, library service to children, and education.


Teen Collection - Print

Adolescence is the transitional age from childhood to maturity and an experimental stage during which young people investigate a wide variety of interests. Teens may use a wider range of library materials than any other age group. While the entire collection is available to the teens, the library recognizes that certain materials have a special appeal or message for this group. Some items are purchased specifically for the teen collection. However, many items found here are duplicated in the children's collection, in the adult collection, or in both.

The teen collection includes recreational reading, including fiction and non-fiction, paperbacks, magazines, and graphic novels particularly appropriate to adolescents age thirteen to seventeen. It is not intended to be a comprehensive collection serving all the needs and interests of teens, nor is it the library's intention that teens should be confined to the use of this material.

Materials are selected for this collection to educate, empower, and broaden the horizons of teens to help them to cope with the problems of adolescence. To fulfill these needs, the collection will inevitably include materials on controversial topics which some may find offensive.

The teen reference collection is for adults to increase their appreciation of teen literature and enhance library work with teens.


Electronic Reference Sources

For the purpose of library collection development, electronic reference sources are defined as commercial products that require computer access. Examples include, but are not limited to: periodical indexes, reference databases, Adobe Acrobat PDF documents, and multimedia files. Some of these sources may be made available through consortia agreements. Others may be available to the Library free through grants or state agencies.

Databases

The Dayton Metro Library's current collection development policy governing the funding, selection, acquisition, and retention of library materials and information resources applies to all formats including electronic resources. When possible, the Library will give priority to the acquisition of electronic resources that offer significant added-value such as uniqueness of information, ease of use, wider accessibility, timely updates and cost-effectiveness. Electronic resources generally are more costly than print, but offer advantages such as allowing multiple users access to the same resource simultaneously, or more powerful searching capabilities, or interactivity. In accordance with the Library's Mission and Vision statements, it is committed to providing access to these resources to all its users regardless of their location. Partnerships in cooperative acquisitions and cost sharing with other public libraries are pursued when feasible.

Internet

The library receives its Internet service through the Ohio Public Library Information Network (OPLIN). OPLIN's mission is to ensure that all Ohio residents have fast, free public Internet access throughout the state, as well as use of high-quality research databases not freely available on the World Wide Web. This is done through Ohio's 251 independent local public libraries.

The Library offers the Internet to the public. By its nature the Internet offers access to a vast abundance of information from an almost infinite number of sources. The Dayton Metro Library makes use of this resource as an integral part of its service offering, both as a mechanism to promote its collections, services and programs, and also as a contributor of content.

In the course of its business including the provision of reference service to the general public, Library staff members may quote sources and recommend content available over the Internet. However, the content users may access from the Internet using library computers and network access may not have been selected or reviewed by librarians. The Library recognizes that Internet content, just like traditionally published materials, may be partisan, inaccurate and misleading. Readers are advised to use independent judgment when evaluating all Internet content.

Public use of the Internet is addressed in separate policies of the Library.

Filtering and CIPA compliance

The Library has an Internet Acceptable User Policy that prohibits the display of sexually explicit imagery on library computers. To assist library computer users in identifying sites that may have prohibited content a filter service has been employed. It is not the intention of the Library to block any other material even though it may be objectionable, inflammatory or inaccurate.

No filtering service is perfect and experience shows that such services often block access to sites which should not be blocked. In addition sites which should be blocked may be overlooked by the filtering service. Because of these limitations and in compliance with provisions of the Children's Internet Protection Act (CIPA) the Library enables adults to bypass the service by entering their library card numbers. Patrons under the age of eighteen may also bypass this software if their parents complete an Internet Consent Form. This form is available at any Dayton Metro Library. Parents must go to a library in person to complete this form.

Anyone who feels the block on a site should be lifted may submit a "Request for Reconsideration of Internet Site" form (Appendix I). Blocks on sites which do not display sexually explicit images will be removed by staff.

Under no circumstances are sexually explicit images to be viewed on library computers. Library users who locate sexually explicit sites which have not been blocked can request that the library block these sites by submitting the "Request for Reconsideration of Internet Site" form (Appendix I). The Library will only block sites with sexually explicit images.


Visual and Sound Media Collection

Visual and sound art is the universal language through which we express our common aspirations and experiences. As such, it has always been a channel for appreciating and understanding the diversity of humankind. In contemporary society, visual media has expanded rapidly. People who formerly typed documents now design web pages, create PowerPoint documents, and produce video presentations. The need to experience, understand, and successfully create visual and sound media is increasing. Films have evolved into a high art form. Recent surveys indicate consumers view films at home more often than in theaters. The library is prepared to meet these community needs.

The Library purchases a diversified collection of visual and sound media. This collection consists mainly of informational, how-to, and popular entertainment titles for all ages. The majority of movie titles purchased are box office hits and the majority of music titles purchased are listed on Billboard charts. Most of the titles purchased do not include public performance rights. Videos produced specifically for instructional use in the classroom are not purchased. Visual and sound media review and selection decisions are based primarily on the same criteria used for print purchases. The library normally does not purchase edited versions of recordings and movies. Additionally, the library purchases visual and sound media in the predominant format.

Descriptive Video Service (DVS)

These videos are specially described by Descriptive Video Service for patrons with vision impairments. Without interfering with the movie's dialogue or sound effects, DVS describes the visual elements of a movie; including the action, characters, locations, costumes and sets. Video review and selection decisions are based primarily on current reviews from appropriate sources.

Sound Recordings (Spoken Word)

The Library selects, acquires and maintains a diversified collection of sound recordings. Review and selection decisions are based on the same criteria used for print purchases. The library normally buys unabridged versions of sound recordings.

New Forms of Media

From time to time new forms of media are introduced into the market place. New media formats are studied carefully to assess their suitability for public library use, and sufficient time is often needed to properly determine whether they will receive lasting and wide-spread public acceptance before collections of such new forms of media are added to the library. Among the criteria used to evaluate the appropriateness of any new media are:

    • Market penetration of the media format compared to existing and competing media formats
    • Expense of any required playback equipment
    • Complexity of use
    • Cost per use

    • Copyright and digital right management licenses


The above criteria should not be construed in a manner that would retard adoption of specific media format that are designed to meet the needs of specific target audiences. (i.e. new formats that might only appeal to patrons with disabilities).


Appendix A:
Library's Mission Statement & Values

 

The Library's Mission Statement

The Dayton Metro Library connects our community to the broadest range of information and thought. We are the marketplace of the mind.

 

Our Values

In connecting our community to the broadest range of information and thought we embrace a set of core values that guide our work and keep us centered on our mission. These values form our organizational ethos.

 

Access

We are dedicated to giving patrons what they want, not what we think they should have. This includes giving them the materials and information in the formats they want them. Books, videos, sound recordings and online content each have a legitimate place in our collections because these are the formats our patrons find relevant and will use to enhance their lives. We will not make personal judgments on the value of individual works and therefore we will not censor nor will we add or remove materials to meet our personal convictions.

Community Focus

We provide value to our community by bringing information to them. We are part of our community's future because we preserve our community's past. We share in creating that history, as we help to shape the institutions and contribute to the public discourse that forms our community.

Diversity and Inclusiveness

We embrace the strengths of our differences. We understand that others share different viewpoints and represent different cultures. We will be flexible and sensitive in how we work and the materials we buy. We strive to create opportunities for our patrons and ourselves, and in doing so we will bridge the gaps between the haves and the have-nots, between those who can and cannot, and between those with skills and those without.

Integrity

We value the trust our patrons place in us. We will uphold their privacy by rigorously upholding the confidentiality of the information they share with us. Our community trusts us to treat them and their funds with honesty and responsibility. We will exercise our fiscal responsibilities and legal requirements with care and consideration.

Literacy and Learning

We will actively support learning to read as the first step in a lifelong learning experience. Being able to read is not only essential to survival in today's society, but it also leads to a richer and more rewarding life. It enables us to gain knowledge and empowers us to share that knowledge with those who are important in our lives. We seek to engage everyone in our community, from pre-schoolers to senior citizens, as we build a literate and learning community.

Organizational Effectiveness

We are a successful organization because we are dedicated to our mission and work to efficiently provide services to our patrons. We accomplish this through consistent communication throughout the organization and a genuine emphasis on teamwork and collaboration in decision-making. We will develop our skills to adapt to the changes in our society and the demands our community places on us.

Service

We strive for excellence in everything we do because we are passionate about providing consistent quality service. We will treat everyone as a valued customer including our co-workers, library users, and those we seek as new users.

Vision

To maintain our relevancy we will continually innovate and challenge the way we think about services we provide. We will stay focused on the long-term goal of building a stronger community through comprehensive collections, inviting facilities, and quality service.

 

Adopted by the Board of Trustees July 17, 2002



Appendix B -  Selection Workflow

ocd flow cart

 



Appendix C - Library Bill of Rights

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.

  1. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of origin, background, or views of those contributing to their creation.
  2. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
  3. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
  4. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
  5. A person's right to use a library should not be denied or abridged because of origin, age, background, or views.
  6. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

Adopted June 18, 1948, by the ALA Council; amended February 2, 1961; January 23, 1980; inclusion of reaffirmed January 23, 1996, by the ALA Council

Adopted May 14, 1982, by the Ohio Library Association Board of directors.


Appendix D - Freedom to Read

The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label "controversial" views, to distribute lists of "objectionable" books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read.

Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be "protected" against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression.

These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials.

Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference.

Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections.

We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings.

The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights.

We therefore affirm these propositions:

  1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority. 

    Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it.

  2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated.

    Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper.

  3. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author.

    No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say.

  4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression.

    To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others.It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous.

  5. The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them. 

  6. It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information.

  7. It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is not freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self-censorship.

  8. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a "bad" book is a good one, the answer to a "bad" idea is a good one.

    The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader's purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support.

 

We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours.

This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers.

Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004.

A Joint Statement by:

  • American Library Association
  • Association of American Publishers

Subsequently Endorsed by:

  • American Booksellers Association
  • American Booksellers Foundation for Free Expression
  • American Civil Liberties Union
  • American Federation of Teachers AFL-CIO
  • Anti-Defamation League of B'nai B'rith
  • Association of American University Presses
  • Children's Book Council
  • Freedom to Read Foundation
  • International Reading Association
  • Thomas Jefferson Center
  • National Council of teachers of English
  • P.E.N. American Center
  • People for the American Way
  • Periodical and Book Association of America
  • Sex Information and Education Council of the U.S.
  • Society of Professional Journalists
  • Women's National Book Association
  • YWCA of the U.S.A.

 


 Appendix E - Freedom to View Statement

 

The freedom to view, along with the freedom to speak, to hear, and to read, is protected by the First Amendment to the Constitution of the United States. In a free society, there is no place for censorship of any medium of expression. Therefore these principles are affirmed:

  1. To provide the broadest access to film, video, and other audiovisual materials because they are a means for the communication of ideas. Liberty of circulation is essential to insure the constitutional guarantee of freedom of expression.

  2. To protect the confidentiality of all individuals and institutions using film, video, and other audiovisual materials.

  3. To provide film, video, and other audiovisual materials which represent a diversity of views and expression. Selection of a work does not constitute or imply agreement with or approval of the content.

  4. To provide a diversity of viewpoints without the constraint of labeling or prejudging film, video, or other audiovisual materials on the basis of the moral, religious, or political beliefs of the producer or filmmaker or on the basis of controversial content.

  5. To contest vigorously, by all lawful means, every encroachment upon the public's freedom to view.

This statement was originally drafted by the Freedom to View Committee of the American Film and Video Association (formerly Educational Film Library Association) and was adopted by the AFVA Board of Directors in February 1979. This statement was updated and approved by the AFVA Board of Directors in 1989.


pdf-icon-tiny  Appendix F - Download a PDF of the Request for Reconsideration of Juvenile Borrowing Privileges Form

pdf-icon-tiny Appendix G - Download a PDF of the  Request for Reconsideration of Library Material Form

 Appendix H - Request for Reconsideration of Library Material Procedure

Just as they have a right to make recommendations for additions to the Library's collections, patrons (Dayton Metro Library card holders and/or citizens of Montgomery County) may request materials be withdrawn or reconsidered. Such requests are not to be taken lightly; they should be handled in a calm and courteous manner. If possible, they should be referred immediately to the department, or branch manager. Patrons requesting withdrawal or reconsideration of material should be afforded every opportunity to express their concerns. The manager or person in charge handling the complaint should give the patron a copy of the Collection Development Policy and indicate that this document explains the library's materials selection process and policy.

A patron who wishes to pursue a complaint further should be referred to the Office of Collection Development Manager. A patron who is still not satisfied should be informed that a Request for Reconsideration of Library Material form may be completed and sent to the Executive Director. If a patron decides to take this action, the following procedure will be followed:

  1. Formal complaint filed with the Executive Director
  2. The Executive Director takes the following action:
    1. Responds immediately to the patron in writing explaining the process to be followed.
    2. Refers the material to Office of Collection Development Manager for reconsideration.
    3. Upon receipt of the recommendation from the Office of Collection Development, informs the complainant in writing. If the recommendation is to retain the challenged material, informs the complainant of the right to appeal the recommendation before the Library Board of Trustees, and the procedure for requesting to appear before the Board.
  3. The following procedure will be followed in a formal complaint to the Board of Library Trustees:
    1. The request to appear before the Board must be submitted to the Executive Director at least seven days in advance of the Board meeting. (The Board normally meets on the third Wednesday of each month.)
    2. Board meetings are recorded on tape.
    3. The complainant must appear in person, but may be accompanied by an attorney or other spokesperson.
    4. The Board will take one of the following actions:
    1. Retain the material in the collection
    2. Withdraw the material as requested
    3. Defer action until the next Board meeting

 pdf-icon-tiny Appendix I - Download a PDF of theRequest for Reconsideration of Internet Site Form

Community Meeting Rooms Policy

To reserve a meeting room, please contact the branch library with whom you wish to reserve a room. Click here for a complete list of library branches and contact information. (A list of branches that have meeting rooms available for reserving can be found at the bottom of this page.)

pdf_button_tinyDownload a PDF of the Complete DML Community Meeting Room Policy


Dayton Metro Library - Public Use of Community Meeting Rooms

Policy Statement

To provide a community venue for discussion and engagement, Dayton Metro Library meeting rooms are available free of charge during regularly scheduled hours of operation for nonprofit community groups.

Limits On Use

  1. The organization sponsoring the meeting must be nonprofit.
  2. Library-related activities and other events sponsored or co-sponsored by the library will receive priority in scheduling the use of the meeting rooms.
  3. The fact that a group is permitted to meet at the library does not in any way constitute an endorsement of the group's beliefs or policies by the library board or staff.
  4. Rooms may not be used by: for-profit organizations, commercial activities, partisan political groups, instructors conducting classes for profit, groups promoting future courses or services entailing fees.
  5. All meetings must be free and open to the public. Groups using the library's meeting rooms may not charge admission, take up a collection, or use such devices as selling tickets marked "donation."

Approved by the Dayton Metro Library Board of Trustees Oct. 15, 2008.

General Rules

  1. The Dayton Metro Library's name, address and phone number may not be used as the contact for an organization using library meeting room space.
  2. Groups may be asked to furnish a copy of their 501(C)3 statement or similar government documents verifying nonprofit status. If there is any question of a group's eligibility, the library Board of Trustees reserves the right to review any or all requests and may require sufficient time to make proper investigation before granting approval.
  3. Food and beverage are permitted in library meeting rooms, but all trash must be properly disposed of, and rooms must be left in the condition in which they were found.
  4. 12 hours a month during regular library hours. No meetings and/or set up may be conducted when the library is not open.
  5. Children are to be supervised and remain the responsibility of the individual who brought them to the library.
  6. Children's and youth groups may use the library meeting rooms provided they are supervised and accompanied by one or more responsible adults (21 years of age or older). Please, at least one adult for every 10 children under the age of 18.
  7. Each group is responsible for room set-up. At the Main Library, the maintenance staff will generally arrange tables and chairs as requested, if notified at least one week in advance. However, at times when staff is unable to arrange the room, groups may have to arrange tables and chairs themselves. It is advisable to schedule at least 15-30 minutes of set up time when making a room reservation.
  8. Those using a meeting room are responsible for leaving it in a neat, orderly condition. Groups are responsible for any damage to the furniture or facilities. If any problems are noticed upon entering the room, please notify a guard or staff member.
  9. All rooms must be vacated 15 minutes prior to library closing time.
  10. Groups reserving library meeting rooms may not bring or serve alcoholic beverages.

Failure to follow these guidelines may result in loss of meeting room privileges.

Procedures

Reserving a Meeting Room

  1. When scheduling a room, the person representing the group must state the name of the group, the purpose of the meeting, the number of persons expected to attend, and the dates and time of day for each meeting. The representative must also provide a contact name and phone number which the library can give out to the public for questions about the organization.
  2. The library reserves the right to discontinue the use of rooms by any group which disturbs the usual operations and procedures of the library.
  3. Meeting rooms are only available during regular business hours.
  4. Scheduling ongoing meetings in Main or Branch Library meeting rooms: Groups meeting monthly may schedule four meetings at a time. Groups meeting weekly must renew room requests each month. The group representative should call no more than one week prior to the last scheduled meeting to reserve three more dates. Rooms should be reserved no later than one week in advance of the date you wish to meet. No group may schedule more than 12 hours per month.
  5. Notify the library as soon as possible. Failure to notify the appropriate library that a meeting has been cancelled may result in loss of meeting room privileges. Should the library close due to an emergency or inclement weather, all meetings will be cancelled. All unscheduled library closings are broadcast on local radio and television stations, and listed on the library's Recorded Hours and Information Line at 496-8990.

Scheduling Rooms at the Main Library

  1. When a community group requests to use a meeting room at the Main Library, the group's representative should call the Community Relations Department at 496-8901 during business hours (Monday - Friday, 9:00 a.m. - 5:00 p.m.) at least one week in advance. Any special arrangements (see SPECIAL ARRANGEMENTS) for the Main Library meeting rooms must be requested in advance. If requested, Community Relations can mail, email or fax a confirmation to the person making the reservation. This confirmation should be read carefully. If the representative has any questions or changes to the confirmation, he/she should call 496-8901.
  2. There are no parking facilities provided at the Main Library building. Metered parking is available on nearby streets and commercial parking lots are also nearby. (Parking meters are free of charge on weekends and after 6:00 p.m. weekdays.)
  3. The Auditorium at the Main Library usually has a publicized exhibit on display. To allow the public to see these exhibits, the Auditorium is not generally reserved for any meeting of less than 25 people. Since all meetings scheduled at the library must be open to the public, people wishing to view the exhibit during a scheduled meeting are permitted to do so, provided they do not disturb the group.

Special Arrangements

  1. Use of Library Audio Visual Equipment: Audio visual and other equipment is available at no charge and must be requested in advance, preferably when scheduling the room. TVs with VCRs and/or DVD players are available for use at the Main Library and most branch library meeting rooms. The library does not provide 16mm film projectors or slide projectors.
  2. Main Library Audio Visual Equipment: The Main Library Auditorium has a projection system for DVDs, videos and PCs including a wireless keyboard. Groups may choose to bring their own laptop computer and project it through the library's system. Please schedule enough time before your meeting begins to set up any equipment. It is recommended that a representative from your group schedule a brief training session in advance by calling the Community Relations Department at 496-8901. An overhead projector and microphones (tabletop, standing or lapel) are available for use in the Main Library Auditorium as well.
  3. Use of Kitchen (Main Library only): Use of the service kitchen must be requested when scheduling the room. The kitchen may be used to make coffee or to warm food, but at no time may food be prepared in the kitchen. If the kitchen is used, groups must clean it up and throw out trash afterward. Groups must provide their own equipment.
  4. The library will not accept responsibility for equipment, nor can it provide storage.


About Dayton Metro Library Meeting Rooms

Main Library Meeting Rooms:

  • Auditorium - occupancy 100 max.
  • Meeting Room - occupancy 25 max.
  • Tutor Rooms - Two rooms for 2 people each, one room for up to 6 people.

Branch Library Meeting Rooms:

Groups who would like to schedule a meeting room at a branch library should contact the branch directly. The above procedures should be followed. Phone numbers and room information are listed below.

Belmont, 496-8920, 1041 Watervliet Ave.

  • Occupancy 30 max.

Brookville, 496-8922, 425 Rona Pkwy Dr.

  • Occupancy 35 max.

East, 496-8930, 2008 Wyoming St.

  • Occupancy 75 max.

Huber Heights, 496-8934, 6160 Chambersburg Rd.

  • Occupancy 60 max.

Kettering-Moraine, 496-8938, 3496 Far Hills Ave.

  • Occupancy 60 max.

Madden Hills, 496-8942, 2542 Germantown St.

  • Occupancy 75 max.

Miami Twp., 496-8944, 2718 Lyons Rd.

  • Meeting Room: Occupancy 25 max.
  • Two Tutor Rooms: up to 6 people each

Miamisburg, 496-8946, 35 S. Fifth St.

  • Occupancy 50 max.

New Lebanon, 496-8948, 715 W. Main St.

  • Occupancy 45 max.

Trotwood, 496-8958, 651 E. Main St.

  • Occupancy 80 max.

Westwood, 496-8964, 3207 Hoover Ave.

  • Occupancy 25 max.

Wilmington-Stroop, 496-8966, 3980 Wilmington Pk.

  • Occupancy 50 max.

(capacities updated 1/10)

Room Capacity:

Please note that room capacities listed are for auditorium-style chairs only. For set up that includes tables, room capacity is reduced.

Effective 1/12/09

Digital Video Security Cameras Policy

Policy Statement

The Dayton Metro Library serves our community by providing ready access to information and ideas. Essential to completing its mission, the Library must offer a welcoming, open atmosphere and provide a quiet, comfortable and orderly environment where people can use the library facilities and collections for intended purposes to the maximum extent possible.

Security cameras will be used where needed to provide peace of mind to library users and staff by discouraging violations of the library's code of conduct, to assist library staff in preventing the recurrence of any violations, and when necessary, provide law enforcement assistance in prosecuting criminal activity. The purpose of this policy is to establish guidelines for the placement and use of digital video cameras, as well as the access and retrieval of recorded digital video images at the Dayton Metro Library.

Regulations

  • The Dayton Metro Library interprets digital video images as a library record per Section 149.432 of the Ohio Revised Code. These archived images will be treated the same as a library record and only released following procedures outlined in the Library Privacy Policy. (Confidentiality of Library and Patron Records Policy approved by the Board of Trustees 9-19-2000)
  • Cameras may be installed in places where staff and patrons lack a reasonable expectation of privacy. Examples include common areas of the library such as entrances, book stacks, public seating, hallways, stairways, delivery areas and parking lots.
  • Cameras will not be installed in areas of the library where staff or patrons have a reasonable expectation of privacy, such as restrooms.
  • Signs will be posted at Library entrances informing the public that security cameras are in use.
  • Cameras will not be installed for the express purpose of monitoring staff performance.

Download a PDF of the Digital Video Cameras Policy pdf-file-48x48

Displaying and Distributing Materials

As a service to the public, the Dayton Metro Library allows materials from community organizations to be posted on library bulletin boards and/or left for distribution to library visitors.  

The Following Materials Will Not Be Accepted:

1. Campaign literature for a political candidate

2. Posters larger than 18 x 24 inches

3. Materials exclusively promoting commercial products or services*

*Materials promoting commercial products or services are acceptable IF they have at least 50% informational or educational content.  If there are questions or concerns, please provide a sample to the Community Relations Manager for approval.  Note: Materials do not have to come from or promote nonprofit organizations or events.  (This differs from the Dayton Metro Library’s meeting room policy, in which meeting rooms can be reserved only by nonprofit organizations.)

Library staff is responsible for placing materials for public display or distribution.  Materials cannot be placed or posted by persons not employed by the Dayton Metro Library.

Items for public display or distribution should be taken to the Community Relations office at the Main Library during regular business hours, Monday – Friday, 9:00 a.m. – 5:00 p.m., or left at the Main Library’s Information Desk or drive-up window.  Materials can be taken to individual branch libraries as well.

Distribution of Materials to Branch Libraries

Community Relations Department can send materials for distribution to each branch library through regular library delivery, free of charge.  There are 22 Dayton Metro Library locations throughout Montgomery County.  Please provide materials bundled separately for each location.  

Each library location reserves the right to limit quantities based upon available space, and to post and remove items based on its own schedule. Library handouts receive priority in the limited space available for these types of materials.


Rev. 10/07

 

Hours for All Locations

Monday 9:30am – 8:30pm
Tuesday 9:30am – 8:30pm
Wednesday 9:30am – 6:00pm
Thursday 9:30am – 8:30pm
Friday 9:30am – 6:00pm
Saturday 9:30am – 6:00pm
Sunday (Main) 1:00pm – 5:00pm
(Branches Closed Sunday)
MondayTuesdayWednesdayThursdayFridaySaturdaySunday (Main)
9:30am – 8:30pm 9:30am – 8:30pm 9:30am – 6:00pm 9:30am – 8:30pm 9:30am – 6:00pm 9:30am – 6:00pm 1:00pm - 5:00pm
(Branches Closed Sunday)

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